Procurement Admin (Contract)

Precast Concrete Pontian; Pontian; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading precast concrete company in Johor is seeking a skilled individual for procurement and stock management responsibilities. The role involves sourcing quotations, negotiating with suppliers, issuing purchase requests, and maintaining organized stock records. The ideal candidate should be detail-oriented and capable of liaising with multiple internal departments and external suppliers to ensure efficiency in operations. Responsibilities also include preparing timely reports and managing vendor communications effectively.

Responsibilities

• Source quotations from suppliers for price comparison.
• Negotiate prices with suppliers.
• Issue Purchase Requests for consumables and replenish stock.
• Prepare documents for issuing Purchase Orders.
• Coordinate with colleagues on Purchase Order matters.
• Monitor material delivery status.
• Perform weekly and monthly stock takes.
• Scan and save Delivery Orders for documentation.
• Ensure timely delivery of materials.
• Compile back charge material documents.
• Maintain records in the Konverge system.
• Match Purchase Order quantities against Delivery Orders.
• Keep track of incoming weights for materials.
• Update material listings.
• Maintain records of approved suppliers.
• File purchasing documents including Purchase Orders.
• Compile documents for finance to process payments.
• Mail approved Purchase Orders and communications to suppliers.
• Liaise with internal departments and suppliers on material issues.
• Prepare weekly and monthly stock reports.

Job description

Responsibilities

• To source Minimum 3 quotation from suppliers for price comparison
• To negotiate price with suppliers
• To issue PR for consumables items and replenish store stock when stock run low
• To prepare documents to HQ for issuing of POs
• To co-ordinate with Spore colleagues on POs matters
• To monitor on All material delivery status and update in the listing
• To perform stock take (weekly-every Monday) and (monthly)
• To scan Delivery orders and save it in main server for HQ -GRN purposes
• To co-ordinate with suppliers on the timely delivery of materials
• To prepare documents (Back charge sub-con material list) to QS Dept by 24th of the every month
• To maintain and tidy the record in Konverge system
• To match PO quantities against DO and ensure full quantities is delivered
• To keep track record of incoming weight for materials (DO vs PCP weight bridge)
• To update drawn down list in PCP bulletin
• To maintain record – Approved suppliers list & Update Vendor approval list
• Filing of all Purchasing documents including POs, shipping documents & quotations
• Matching & Compile documents: DO, GRN & PO for finance to make payment
• Mailing of approved POs/communication / letters to suppliers
• Liaise between internal department and suppliers on material issues
• To prepare and submit weekly and monthly stock take report.