Personal cum Admin Assistant

Union Care (M) Sdn Bhd; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A health services company in Kulai is seeking a Personal Assistant to manage schedules, handle correspondence, and perform various administrative tasks. The ideal candidate is required to be proficient in Mandarin and English and possess strong organizational skills. Benefits include medical coverage, annual bonuses, and training opportunities.

Benefits

Medical benefits for individuals and family members

Annual Dinner

EPF / SOCSO / PCB

Annual Bonus

Training Provided

Performance Bonus

5 Working Days

Qualifications

• Proven experience as an executive or personal assistant.
• Required language proficiency in Mandarin and English.

Responsibilities

• Assist in scheduling and managing daily agendas.
• Handle and respond to calls, emails, and correspondence.
• Assist in organizing business travels.
• Perform administrative tasks like data entry and document management.
• Aid in preparing meetings and events.

Skills

Organizational skills

Time management

Written and verbal communication

Proficiency in office software

Problem-solving

Discretion

Attention to detail

Adaptability

Education

Diploma or equivalent work experience

Job description

A diploma or equivalent work experience is preferred.

Proven experience as an executive or personal assistant.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Proficiency in office software and tools.

Discretion and the ability to handle sensitive information with confidentiality.

Attention to detail and the ability to multitask.

Problem-solving skills and adaptability.

Professionalism and a positive attitude.

Required language(s): Mandarin, English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Freshgrade salary starts from RM 2,400.

Responsibility

1. Assist in scheduling and managing daily agendas, including meetings, itinerary bookings, and ensuring efficient time management.
2. Handle and respond to calls, emails, and correspondence from both internal and external sources.
3. Assist in organizing business travels, including flight bookings, hotel reservations, and transportation arrangements.
4. Handle confidential and sensitive information with discretion.
5. Perform administrative tasks such as filing, photocopying, data entry, and maintaining office supplies.
6. Responsible for document management and file maintenance, ensuring the security and accessibility of essential documents.
7. Aid in preparing meetings and events, including the preparation of meeting materials, venue reservations, and catering arrangements.
8. Handle personal affairs, such as shopping, gift procurement, and family daily arrangements.
9. Assist in ad-hoc projects, research, and initiatives as requested by the director.
10. Take Minutes during the meeting.

Medical benefits for individuals and family members.

Annual Dinner.

EPF / SOCSO / PCB.

Annual Bonus.

Training Provided.

Performance Bonus.

5 Working Days.

Your application will include the following questions:

• Do you have data entry experience?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a corporate travel consultant?
• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Personal Assistant?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?