Personal Assistant to the Chairman

Jobstreet Malaysia; Selangor; Hybrid; MYR 40,000 - 60,000; Full time

Job summary

A leading recruitment firm is looking for a dependable Personal Assistant to support the Chairman. You will manage the Chairman's busy calendar, coordinate travel arrangements, and handle personal errands, maintaining high discretion at all times. The ideal candidate must communicate effectively in Cantonese, Mandarin, and English and be physically fit to travel anytime. This position demands strong organizational skills and adaptability to a fast-paced work environment, including a willingness to work overtime if necessary.

Qualifications

• Physically fit and able to travel at any time.
• Willing to work overtime, including evenings or weekends when necessary.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Manage the Chairman’s calendar and appointments.
• Coordinate travel arrangements and accompany the Chairman as required.
• Handle expense claims, invoices, and basic administrative tasks.

Skills

Strong organizational skills

Time-management skills

Good communication in Cantonese, Mandarin, and English

Basic Microsoft Office proficiency

Job description

We are seeking a dedicated and dependable Personal Assistant to the Chairman. This role supports the Chairman with an active schedule that includes corporate & personal duties.

This is a dynamic, on-the-go position suitable for someone who is energetic, organised, and comfortable handling both business and personal tasks in a fast-paced environment.

Responsibilities

• Manage the Chairman’s calendar, appointments, meetings, sending timely reminders.
• Follow up on pending matters, updates, and commitments made by the Chairman.
• Coordinate travel arrangements, including overseas trips, and accompany the Chairman whenever required.
• Handle expense claims, invoices, payments, and basic administrative tasks.
• Run personal errands including shopping, bill payments, and other ad-hoc duties.
• Maintain the highest level of discretion in handling confidential information.
• Support daily operational needs which may change frequently.
• Work primarily outside the office, often on the move.

Requirements

• Physically fit and able to travel at any time.
• Strong command of Cantonese, Mandarin and English to effectively communicate with our diverse client base and stakeholders (spoken and written).
• Possess a valid passport and own transport.
• Willing to work overtime, including evenings or weekends when necessary.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and discretion.
• Adaptable to dynamic daily tasks and changing schedules.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint).