Personal Assistant to MD

AGENSI PEKERJAAN STAR GLOBAL SDN. BHD.; Kuala Lumpur; Remote; MYR 20,000 - 100,000; Full time

Job summary

A leading consulting firm in the tech sector is seeking a capable Personal Assistant (PA) to support its MD, who frequently travels internationally. The role requires extensive travel and fluency in both English and Mandarin. Key responsibilities include managing calendars, organizing travel, and handling communications. Ideal candidates should have 5–10 years of experience in similar roles and exceptional organizational skills.

Qualifications

• 5–10 years’ experience supporting senior executives.
• Willingness to travel extensively and be based overseas.
• Strong organizational and multitasking skills.

Responsibilities

• Manage complex calendars across time zones.
• Prepare documents and presentations for meetings.
• Handle communications on behalf of the MD.
• Organize international travel arrangements.
• Support personal errands and tasks as needed.
• Attend meetings and take notes for the MD.

Skills

Fluency in English

Fluency in Mandarin Chinese

Organizational skills

Multitasking

Time management

Discretion

Proactive initiative

Job description

We are looking for a highly capable, resourceful, and adaptable Personal Assistant (PA) to the MD to support the demanding schedule and global responsibilities of our MD, a Taiwanese national who is frequently based overseas. This role requires someone who thrives in a fast‑paced, international environment and can travel extensively—often at short notice—to destinations including Taiwan, China, Hong Kong, Dubai, Germany, and various parts of Europe and Asia.

Note: This is a highly mobile role, and the successful candidate will be required to spend the majority of their time abroad, closely supporting the MD in both business and occasional personal matters.

Key Responsibilities

• Manage complex and ever‑changing calendars across multiple time zones.
• Prepare documents, reports, and presentations to support meetings and engagements.
• Draft and manage communications on behalf of the MD, including emails and memos.
• Act as the primary liaison between the MD and internal/external stakeholders.
• Organize and manage detailed international travel arrangements (flights, accommodations, visas, ground transport).
• Ensure seamless travel experiences and proactively handle logistics, itinerary changes, and preferences.
• Accompany the MD on overseas business trips when required.
• Handle confidential information and sensitive materials with discretion.
• Support personal errands and ad hoc tasks as needed.
• Coordinate with local teams and business partners across multiple geographies.
• Attend meetings and take notes or represent the MD when delegated.

Requirements

• Minimum of 5–10 years’ experience in a similar role supporting senior executives or founders.
• Fluent in both English and Mandarin Chinese (spoken and written) – this is a mandatory requirement (due to the MD's nationality).
• Prefer candidates who are currently single or without significant personal commitments.
• Willingness and ability to travel extensively and be based overseas for prolonged periods.
• Exceptional organizational, multitasking, and time management skills.
• Ability to work flexible hours due to time zone differences.
• Strong sense of initiative, discretion, and accountability.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Are you willing to travel for this role when required?
• Which of the following languages are you fluent in?
• How many years' experience do you have as a Personal Assistant?
• How would you rate your Mandarin language skills?

As a specialized consulting firm in the tech sector, we are committed to sourcing the most qualified candidates to meet your organization's unique needs.

With a strategic and results‑driven approach, we bridge top talent with innovative opportunities across the tech industry, empowering both candidates and businesses to thrive and achieve success.