Personal Assistant To Managing Director (QS)

Aset Kayamas Development Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A property development company in Kuala Lumpur is seeking a Personal Assistant to the Managing Director. This role involves assisting in daily operations, monitoring costs, preparing reports, and providing administrative support. The ideal candidate will have at least a Bachelor's Degree and 3 years of experience in the property industry, along with excellent communication skills in English, Bahasa Malaysia, and Mandarin. This position requires a proactive individual ready to maintain confidentiality and manage multiple tasks effectively.

Qualifications

• At least 3 years of working experience in the property industry.
• Proficiency in Mandarin to communicate with Mandarin-speaking clients.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Assist Director in day-to-day operations.
• Monitor actual costs versus budget for progress claims.
• Prepare reports for Managing Director.
• Handle telephone inquiries and filter calls.
• Provide secretarial and administrative support.
• Coordinate, schedule, and take minutes of meetings.
• Maintain confidentiality with high commitment.
• Travel or transfer to site when required.
• Perform ad hoc tasks assigned by the Director.

Skills

Excellent planning

Organising

Time management

Interpersonal skills

Communication skills

Proficiency in Mandarin

Good command of English

Good command of Bahasa Malaysia

Education

Bachelor’s Degree or equivalent

Job description

Personal Assistant To Managing Director (QS)

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To assist Director in the day to day operation.

To monitor actual cost versus budget of all the progress claims received from the subcontractors and supplier.

Prepare daily, weekly, monthly or quarterly reports for Managing Director or Director.

To handle telephone enquiries, filter calls and use initiative to deal with routine queries whenever possible.

To provide secretarial and administrative support includes preparation for invoices to be paid, raising purchase orders, completing expense forms, filling correspondences, photocopying as well as carrying out ad hoc tasks to ensure the smooth running of the office.

To coordinate, schedule and take minutes of all meetings as and when is needed.

Able to maintain confidentiality with high level of commitment and initiative.

Able to travel or transferred at site when required.

To perform any other tasks as assigned by the Director as and when required.

Any ad hoc assignment assigns by the Company from time to time. The job task may subject to change from time to time without any prior notice or without assigning any reason whatsoever.

Requirements

• Candidate must possess at least a Bachelor’s Degree, Professional Degree, Business Studies/Management, Quantity Survey, Engineering (Others) or equivalent.
• At least 3 year(s) of working experience in property industry.
• Good command of English, Bahasa Malaysia and Mandarin. Proficiency in Mandarin to communicate with Mandarin‑speaking clients.
• Excellent planning, organising, time management, interpersonal and communication skills.
• Ability to work under pressure and to meet deadlines.
• Applicants must be willing to work in Kuala Lumpur - Old Klang Road.