Personal Assistant To Managing Director (QS)

Aset Kayamas Development Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading property development firm in Kuala Lumpur is seeking a Personal Assistant to the Managing Director. This role includes assisting in daily operations, monitoring costs, preparing reports, and providing administrative support. Candidates must have at least a Bachelor’s Degree and 3 years of experience in the property industry. Proficiency in English, Bahasa Malaysia, and Mandarin is essential. The position offers a dynamic work environment in Kuala Lumpur.

Qualifications

• Minimum 3 years experience in the property industry.
• Able to maintain confidentiality.
• Willing to work in Kuala Lumpur - Old Klang Road.

Responsibilities

• Assist Director in daily operations.
• Monitor costs against budget for progress claims.
• Prepare reports for Managing Director.
• Handle telephone inquiries and provide administrative support.
• Coordinate and take minutes of meetings.
• Perform other tasks as assigned by the Director.

Skills

Good command of English

Good command of Bahasa Malaysia

Proficiency in Mandarin

Excellent planning and organizing skills

Time management

Interpersonal skills

Communication skills

Ability to work under pressure

Education

Bachelor’s Degree or equivalent in Business Studies/Management, Quantity Survey, Engineering (Others)

Job description

Personal Assistant To Managing Director (QS)

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To assist Director in the day to day operation.

To monitor actual cost versus budget of all the progress claims received from the subcontractors and supplier.

Prepare daily, weekly, monthly or quarterly reports for Managing Director or Director.

To handle telephone enquiries, filter calls and use initiative to deal with routine queries whenever possible.

To provide secretarial and administrative support includes preparation for invoices to be paid, raising purchase orders, completing expense forms, filling correspondences, photocopying as well as carrying out ad hoc tasks to ensure the smooth running of the office.

To coordinate, schedule and take minutes of all meetings as and when is needed.

Able to maintain confidentiality with high level of commitment and initiative.

Able to travel or transferred at site when required.

To perform any other tasks as assigned by the Director as and when required.

Any ad hoc assignment assigns by the Company from time to time. The job task may subject to change from time to time without any prior notice or without assigning any reason whatsoever.

Requirements:

Candidate must possess at least a Bachelor’s Degree, Professional Degree, Business Studies/Management, Quantity Survey, Engineering (Others) or equivalent

At least 3 year(s) of working experience in property industry.

Good command of English, Bahasa Malaysia and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Excellent planning, organizing, time management, interpersonal and communication skills.

Ability to work under pressure and to meet deadlines.

Applicants must be willing to work in Kuala Lumpur - Old Klang Road.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Managing Director?
• Are you willing to travel for this role when required?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?
• Are you available to work outside your usual hours when required? (eg. weekends, evenings, public holidays)

What can I earn as a Personal Assistant to the Managing Director