Personal Assistant to Managing Director (Japanese Speaking)

Core Pax (M) Sdn Bhd; Pasir Gudang; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in Malaysia is seeking a Personal Assistant to the Managing Director who is fluent in Japanese and English. Responsibilities include managing the director's schedule, preparing meeting agendas, drafting correspondence, and providing interpretation support. Ideal candidates will have 3-5 years of experience and a relevant degree. Strong organizational and communication skills are required. This role offers a dynamic work environment with exposure to Japanese management styles.

Qualifications

• 3–5 years of working experience as a Personal Assistant, Executive Secretary, or similar role.
• Good understanding of basic accounting principles.
• High level of integrity, confidentiality, and professionalism.

Responsibilities

• Manage the Managing Director’s daily schedule, appointments, and travel arrangements.
• Draft, translate, and review correspondence and official documents.
• Provide interpretation support during meetings.

Skills

Fluent in Japanese

Fluent in English

Strong communication skills

Organizational skills

Time management

Interpersonal skills

Adaptability

Education

Diploma or Bachelor’s Degree in Business Administration, Accounting, or related field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Personal Assistant to Managing Director (Japanese Speaking)

Manage the Managing Director’s daily schedule, appointments, and travel arrangements.

Prepare and organize meeting agendas, minutes, and follow-up on action items.

Draft, translate, and review correspondence, memos, and official documents in both Japanese and English.

Provide interpretation support during meetings and company discussions.

Assist in accounting-related tasks, including expense reports, invoice handling, and payment coordination.

Maintain proper document control and filing systems (physical and digital).

Act as a communication bridge between the Managing Director, employees, and external contacts.

Support administrative and HR functions as assigned.

Requirements

Diploma or Bachelor’s Degree in Business Administration, Accounting, or a related field.

3–5 years of working experience as a Personal Assistant, Executive Secretary, or similar role.

Fluent in Japanese and English (spoken and written) – proficiency test or equivalent certification will be an advantage.

Good understanding of basic accounting principles and Microsoft Office (Excel, Word, PowerPoint).

Excellent organizational, time management, and communication skills.

High level of integrity, confidentiality, and professionalism.

Strong sense of initiative, responsibility, and adaptability in a multicultural work environment.

Core Competencies

• Strong communication and interpersonal skills.
• Able to multitask and prioritize effectively under pressure.
• Team player with a proactive and positive attitude.
• Culturally sensitive, especially in working with Japanese management style.

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Managing Director?
• Do you have previous invoicing experience?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Are you willing to travel for this role when required?