Personal Assistant to Managing Director

Erapoly Global Sdn Bhd; Semenyih; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in the region is seeking a Personal Assistant to the Managing Director. This role involves managing the Managing Director's daily schedule, preparing business reports, and serving as a liaison between the Managing Director and internal/external parties. The ideal candidate will have strong organisational skills, discretion in handling confidential information, and proficiency in Mandarin. Expect a dynamic work environment with numerous responsibilities related to executive support.

Qualifications

• Proven experience as a Personal Assistant to a Managing Director or similar role.
• Excellent verbal and written communication skills.
• Ability to handle confidential information responsibly.
• Strong organisational and multitasking abilities.

Responsibilities

• Manage the Managing Director's schedule and travel arrangements.
• Prepare business reports, presentations, and meeting materials.
• Draft correspondence and documents.
• Act as a liaison between the Managing Director and other parties.

Skills

Organisational skills

Communication skills

Discretion

Mandarin language proficiency

Job description

Manage the Managing Director’s daily schedule, appointments, meetings, and travel arrangements.

Attend meetings with the Managing Director, take minutes, and follow up on action items.

Prepare business reports, presentations, and meeting materials.

Draft and manage correspondence, emails, and official documents.

Screen calls and visitors and act as a liaison between the Managing Director and internal / external parties.

Handle confidential information and sensitive documents with discretion.

Organise and maintain proper filing systems and documentation records for Managing Director.

Monitor deadlines, remind Managing Director of schedules and commitments, and ensure timely follow-up.

Support ad hoc assignments as required by the Managing Director.

Application Questions

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Personal Assistant to the Managing Director?
• How would you rate your Mandarin language skills?
• Are you willing to travel for this role when required?
• Which of the following languages are you fluent in?