Personal Assistant to GM

Hirehub Management Sdn. Bhd.; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable management company in Johor, Malaysia, is seeking an experienced Personal Assistant to manage schedules, coordinate logistics, and handle communications in Bahasa Malaysia, English, and Chinese. The ideal candidate has a diploma in a relevant field, strong organizational skills, and proficiency in Microsoft Office. A supportive work environment is offered with a competitive salary up to RM4k.

Benefits

Supportive work environment

Amenities provided

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage GM's schedule, arrange meetings, and travel itineraries.
• Handle emails and correspondence in multiple languages.
• Prepare reports and maintain an organized filing system.

Skills

Organizational skills

Interpersonal skills

Time-management skills

Fluency in Bahasa Malaysia

Fluency in English

Fluency in Chinese

Education

Diploma in Business Administration

Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

• Manage GMs schedule, arrange meetings, appointments, and travel itineraries.
• Coordinate logistics for local and international business trips.
• Correspondence & Communication:
  • Handle emails, phone calls, and correspondence in Bahasa Malaysia, English, and Chinese.
  • Act as a liaison between the GM, employees, clients, and external partners.
• Document Preparation & Filing:
  • Prepare reports, presentations, and documents for meetings.
  • Maintain an organized filing system for sensitive information.
• Meeting Coordination:
  • Prepare agendas, take minutes, and follow up on action items.
  • Assist in organizing company events, meetings, and conferences.
• General Administrative Support:
  • Handle confidential matters with discretion.
  • Support day-to-day operations and assist in special projects as needed.

Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant is preferable.
• At least Diploma in Business Administration, Secretarial Studies, or related field.
• Fluent in Bahasa Malaysia, English, and Chinese (both written and spoken).
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to handle confidential information.

Remuneration:

• Basic Salary: Up to RM4k
• Supportive Work Environment with amenities