Personal Assistant to Executive Director

Trader2U; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading firm in Malaysia is looking for a Personal Assistant to the Executive Director. This position involves supporting PR strategies, managing executive schedules, and providing comprehensive operational support. The ideal candidate will have 3–5 years of experience in communications or related fields, strong communication skills, and the ability to read and write Mandarin. This role is perfect for a proactive individual who thrives on being resourceful and managing relationships effectively.

Qualifications

• Minimum 3–5 years experience in PA, PR, Communications, Marketing, or related assistant role.
• Able to read & write Mandarin.
• Confident relationship builder with strong interpersonal skills.

Responsibilities

• Support planning and execution of PR strategies to strengthen brand credibility and visibility.
• Provide administrative and operational support to the Executive Director.
• Manage calendars, meeting schedules, claims, and travel arrangements.

Skills

Excellent written and verbal communication skills

Strong interpersonal skills

Proactive and resourceful

Job description

Personal Assistant to Executive Director

Support planning and execution of PR strategies to strengthen brand credibility and visibility

Coordinate press releases, media kits, interviews, press conferences, and media briefings

Liaise with journalists, media outlets, PR agencies, and external stakeholders

Monitor media coverage and prepare basic PR performance summaries

Draft, edit, and proofread communications (emails, speeches, LinkedIn posts, announcements)

Ensure consistent brand tone and messaging across all communications

Provide administrative and operational support to the Executive Director

Manage calendars, meeting schedules, claims, and travel arrangements

Coordinate internal and external meetings, including agendas and minutes

Prepare reports, presentations, executive briefs, and talking points

Handle confidential and sensitive information with professionalism and discretion

Follow up on action items and track deadlines to ensure timely execution

Job Requirement

Minimum 3–5 years experience in PA, PR, Communications, Marketing, or related assistant role.

Excellent written and verbal communication skills (English; additional languages a plus).

Able to read & write Mandarin.

Confident relationship builder with strong interpersonal skills.

Proactive, resourceful, and comfortable operating with autonomy.