Personal Assistant to Director

Leverage Global Sdn Bhd; Ulu Tiram; On-site; MYR 30,000 - 42,000; Full time

Job summary

A leading company in administrative support is seeking a Personal Assistant in Ulu Tiram, Malaysia. The role involves managing schedules, coordinating travel, and providing comprehensive administrative support. Candidates should have a Diploma/Degree in Business Administration and be fluent in Mandarin to serve Mandarin-speaking clients. The ideal candidate will possess strong organizational and interpersonal skills, with a commitment to teamwork.

Qualifications

• Minimum 2 to 5 years working experience as a secretary or personal assistant.
• Good command of written and spoken English, Bahasa Malaysia, and fluent Mandarin.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage calendar and schedule, organizing meetings and events.
• Take meeting minutes and prepare agenda.
• Coordinate travel arrangements including flights and accommodation.
• Screen calls and manage emails for internal and external communication.
• Provide administrative support, drafting reports and maintaining systems.
• Perform personal errands as needed.
• Assist with research and special projects.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Interpersonal Skills

Negotiation Skills

Education

Diploma/Degree in Business Administration or related field

Job description

Responsibilities

Calendar and schedule management
Organizing meetings, appointments, and events, and reminding the employer of important dates and deadlines.

Meeting minutes taken & prepare meeting agenda
Taking notes for several types of meeting.

Travel coordination
Arranging and booking flights, accommodation, and ground transportation, as well as creating itineraries.

Communication
Screening phone calls, managing emails, and acting as a point of contact for internal and external clients. Follow up work progress and status from managers and staff.

Administrative support
Drafting correspondence, preparing reports and presentations, and maintaining filing and database systems.

Personal errands
Performing tasks like shopping, scheduling home maintenance, and handling other personal requests.

Research and projects
Conducting research and assisting with special projects as needed.

Other tasks
Any other duties that will be assigned from time to time by the Management.

Qualification

Possess a recognized Diploma/Degree in Business Administration or related qualifications.

Requirement Skills

Minimum 2 to 5 years working experiences in secretary or personal assistant.

Analytical, have the ability to work independently with good interpersonal skills.

Able to work independently with minimal supervision.

Good command of written and spoken English, Bahasa Malaysia and Mandarin. Must able to speak fluent Mandarin. "We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Possess strong credit control administrative abilities with good organization, communication and excellent interpersonal skills as well as strong negotiation skills.

A team-player with a strong commitment to department/company.