Personal Assistant to Director

Private Advertiser; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private organization in Negeri Sembilan is looking for a Personal Assistant to support the director. This role involves managing correspondence, scheduling meetings, and various administrative tasks. Candidates should be proficient in English, Mandarin, and Cantonese. Fresh graduates are encouraged to apply. This position offers a dynamic work environment and room for growth.

Qualifications

• Strong interpersonal skills to interact professionally with various stakeholders.
• Proficient in English, Mandarin, and Cantonese (spoken and written).
• Fresh graduates are welcome to apply.

Responsibilities

• Manage and maintain the director's correspondence and documents.
• Serve as a communication bridge between departments and vendors.
• Schedule and organize meetings and appointments.
• Represent the director in meetings when necessary.
• Perform various administrative and clerical duties.
• Arrange travel and accommodation bookings.
• Oversee general office tasks.

Skills

Interpersonal skills

Proficient in English

Proficient in Mandarin

Proficient in Cantonese

Tools

Microsoft Office

Job description

Manage, coordinate, and maintain director’s correspondence, reports, documents, meetings, and appointments.

Serve as a communication bridge between internal departments, visitors, and external vendors on behalf of the company, ensuring positive relationships.

Schedule and organize meetings and appointments, and update the director’s calendar accordingly.

Represent the director in certain internal or external meetings when necessary.

Perform a variety of administrative and clerical duties.

Arrange travel and accommodation bookings for the director.

Oversee general office administrative tasks and functions.

Carry out ad-hoc tasks as assigned.

Independent and strong interpersonal skills with the ability to interact professionally with both internal and external parties.

Proficient in English, Mandarin, and Cantonese to effectively communicate with Mandarin/Cantonese-speaking clients (spoken and written).

Fresh graduate are welcome to apply.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Director?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?

Kuala Lumpur City Centre, Kuala Lumpur, MY