PERSONAL ASSISTANT TO DIRECTOR

RSP Architects Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading architectural firm in Kuala Lumpur is seeking an experienced Personal Assistant to support the Company Director. Responsibilities include managing properties, overseeing financial matters, and providing high-level administrative support. The ideal candidate has 3+ years of experience, a relevant diploma or degree, and excellent multitasking and communication skills.

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Executive Assistant.
• Strong multitasking and prioritization skills.
• Professional presentation and interpersonal communication.

Responsibilities

• Oversee property management and tenant relations.
• Manage debt collection strategies.
• Maintain confidential financial records.

Skills

Multitasking skills

Stress management

Interpersonal communication

Legal documentation familiarity

Education

Diploma or Degree in Business Administration / Finance/ Management

Job description

Overview

This is a full-time position as a Personal Assistant to the Company Director of RSP Architect Sdn Bhd, based in KL Sentral, Kuala Lumpur. You will be an integral part of the senior leadership team, providing high-level administrative and executive support to ensure the smooth running of the Managing Director's office and the wider business.

Key Responsibilities

• Property Management: Oversee the maintenance, upkeep, and tenant relations for the director's personal and investment properties. Coordinate with property managers, vendors, and contractors to ensure properties are well-maintained and compliant with regulations. Serve as a point of contact with the director\'s lawyers for legal matters, document preparation, and meetings. Facilitate communication with banks and financial institutions for loans, accounts, and other financial services.
• Shareholder & Financial Management: Oversee the maintenance, upkeep, and tenant relations for the director's personal and investment properties. Coordinate with property managers, vendors, and contractors to ensure properties are well-maintained and compliant with regulations.
• Debtor & Credit Management: Manage and track outstanding debts owed to the director or their businesses. Implement collection strategies, follow up on overdue payments, and maintain debtor records.
• Record Keeping: Maintain confidential and accurate records of all financial and asset information. Prepare reports and spreadsheets as needed for director’s review.
• Administrative & Ad-Hoc Support: Handle a wide range of unexpected and urgent tasks assigned by the director to provide broad support. Perform administrative duties, manage schedules, and organize meetings to ensure smooth operations.

Job Requirements

• Minimum 3 years\' experience as a Personal Assistant or Executive Assistant
• Diploma or Degree in Business Administration / Finance/ Management, or related field
• Strong multitasking and prioritization skills
• Excellent stress management and time efficiency under tight deadlines
• Professional presentation and interpersonal communication
• Familiarity with legal documentation processes (conveyancing, loans, sub-sale)

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years\' experience do you have as a Personal Assistant to the Director?

RSP Architects Sdn Bhd is an international architectural firm located in the heart of Kuala Lumpur. We are extremely proficient at performing architectural services for various scales; from super towers, large scale mixed-use complexes, exhibition facilities, hospital & laboratory facilities, corporate offices, high end hotel to residential buildings.

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