Personal Assistant to Director

Brightmark Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading environmental services company in Malaysia seeks a Personal Assistant to support the Director in household management and travel coordination. The ideal candidate will possess excellent communication skills in English and a diploma or degree in a related field. Prior experience supporting senior management is preferred. This role requires a proactive individual who can multitask effectively in a fast-paced environment.

Qualifications

• Excellent communication skills in English (spoken and written).
• Strong organizational, multitasking, and problem-solving abilities.
• Proactive, fast learner, and able to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Oversee all household related tasks including scheduling cleaners and drivers.
• Manage properties, handling service charges and coordination with landlords.
• Track validity of passports, visas, and travel documentation.
• Assist in planning, booking, and coordinating travel arrangements.
• Prepare and handle confidential documents and reports.

Skills

Communication skills in English

Organizational abilities

Multitasking

Problem-solving

Discretion and confidentiality

Proficient in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Job description

To perform all official and personal duties and functions as required by Director

Responsibilities

Household & Personal Management - Oversee all household related tasks including:

• Scheduling and supervising cleaners, drivers, repairmen, and decorators.
• Handling grocery procurement and household inventories.
• Ensuring timely payment of utility bills, subscriptions, and instalments.
• Managing household maintenance, repairs, and upgrades proactively.
• Managing properties, including handling service charges, utilities, tenancy matters, and coordination with property management, landlords or tenants when required.

Travel & Document Management

• Track validity of passports, visas, and travel documentation.
• Assist in planning, booking, and coordinating travel arrangements.
• Ensure timely renewal or processing of required travel documents.
• Prepare, organize, and handle confidential documents, reports and correspondence.
• Monitor membership accounts, ensuring accurate records, timely renewals, and proper handling of related documentation.
• Manage and make purchases on behalf of the Director, including sourcing items, comparing prices, handling payments, monitoring delivery status, and ensuring proper documentation of all transactions.

Possess energy and positive attitude, a team player, able to multi‑task, self‑motivated and able to work under pressure in a fast‑paced environment.

To undertake assignments and other special tasks, ad‑hoc duties assigned from time‑to‑time.

To assist the Director in her personal matters as and when required.

Requirements

• Candidate with a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Excellent communication skills in English (spoken and written).
• Strong organizational, multitasking, and problem‑solving abilities.
• Proactive, fast learner, and able to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Professional appearance and positive attitude.
• Prior experience supporting senior management or business owners is an added advantage.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Director?
• How much notice are you required to give your current employer?

About the Company

Brightmark Sdn Bhd is a pioneer and leader in environmental and city beautification industry in Malaysia. It has various businesses in Brunei, Singapore and investments in Middle Eastern Countries and the United Kingdom. The company was established in the late 1980s and is aggressively led by a group of dynamic, enterprising Malaysians with an excellent track record and experience with multi‑national corporations.