Personal Assistant to Director

Peninsular Forest Management Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading management firm in Kuala Lumpur is seeking a Personal Assistant to the Director who will provide comprehensive administrative and operational support. The successful candidate will ensure efficient communication and organization while maintaining a high level of discretion. Responsibilities include managing schedules, preparing documents in multiple languages, and coordinating meetings and events. Candidates must demonstrate professionalism, proactive organization, and a willingness to travel when necessary.

Qualifications

• Proven ability to provide executive support at a senior leadership level.
• Experience in managing confidential documents and communications.
• Skilled in coordinating logistics for meetings and events.

Responsibilities

• Provide administrative support to the Director on various tasks.
• Coordinate appointments and travel arrangements efficiently.
• Prepare and maintain minutes for meetings with high accuracy.

Skills

Proactive organization

Professionalism

Confidentiality

Bilingual (English, Bahasa Malaysia, Chinese)

Job description

We are seeking a reliable, proactive, and highly organised Personal Assistant to the Director to provide comprehensive administrative and operational support. This role is employed under Ananas Premium Sdn Bhd, a subsidiary within our group of companies, and requires a high level of professionalism, discretion, and efficiency in supporting senior leadership.

Provide comprehensive and professional executive support to the Director, ensuring high levels of efficiency, confidentiality, and discretion at all times.

Work closely and effectively with the Director to keep them informed of upcoming commitments, priorities, and action items. Act as a “gatekeeper” and maintain awareness of key matters within the organization.

Prepare, draft, translate, and edit confidential documents, reports, presentations, meeting materials, and correspondence in English, Bahasa Malaysia, and Chinese with high accuracy and business professionalism.

Manage day‑day administrative, operational, and personal matters for the Director.

Coordinate appointments, travel arrangements, itineraries, meeting schedules, and all related logistics.

Take high‑quality minutes, prepare meeting materials, arrange facilities and refreshments for internal and external meetings, conferences, and events.

Assist in planning, organising, and coordinating in‑house and external corporate events when required.

Prepare, manage, and follow up on submissions, applications, renewals, and documentation related to regulatory bodies, internal departments, and external stakeholders.

Coordinate and attend meetings with regulators, government agencies, and other relevant authorities, ensuring proper documentation, follow‑up actions, and compliance requirements are met.

Liaise effectively with government agencies and authorities whenever required.

Facilitate smooth communication between the Director’s office and internal/external stakeholders to ensure timely and accurate information flow.

Able to accurately prepare and maintain minutes of meetings.

Remind the Director of important tasks, deadlines, and follow‑ups.

Implement, maintain, and improve administrative systems, SOPs, and filing structures.

Provide support for special projects, ad‑hoc assignments, and confidential matters as assigned.

Maintain professionalism, diplomacy, and confidentiality in all interactions.

Willing to travel and work outside normal hours when necessary. (Preference for candidates due to nature of work and travel requirements)

Responsibilities

• Provide comprehensive and professional executive support to the Director, ensuring high levels of efficiency, confidentiality, and discretion at all times.
• Work closely and effectively with the Director to keep them informed of upcoming commitments, priorities, and action items. Act as a “gatekeeper” and maintain awareness of key matters within the organization.
• Prepare, draft, translate, and edit confidential documents, reports, presentations, meeting materials, and correspondence in English, Bahasa Malaysia, and Chinese with high accuracy and business professionalism.
• Manage day‑day administrative, operational, and personal matters for the Director.
• Coordinate appointments, travel arrangements, itineraries, meeting schedules, and all related logistics.
• Take high‑quality minutes, prepare meeting materials, arrange facilities and refreshments for internal and external meetings, conferences, and events.
• Assist in planning, organising, and coordinating in‑house and external corporate events when required.
• Prepare, manage, and follow up on submissions, applications, renewals, and documentation related to regulatory bodies, internal departments, and external stakeholders.
• Coordinate and attend meetings with regulators, government agencies, and other relevant authorities, ensuring proper documentation, follow‑up actions, and compliance requirements are met.
• Liaise effectively with government agencies and authorities whenever required.
• Facilitate smooth communication between the Director’s office and internal/external stakeholders to ensure timely and accurate information flow.
• Able to accurately prepare and maintain minutes of meetings.
• Remind the Director of important tasks, deadlines, and follow‑ups.
• Implement, maintain, and improve administrative systems, SOPs, and filing structures.
• Provide support for special projects, ad‑hoc assignments, and confidential matters as assigned.
• Maintain professionalism, diplomacy, and confidentiality in all interactions.
• Willing to travel and work outside normal hours when necessary.

Company

Ananas Premium Sdn Bhd, a subsidiary of THE LONGFORT GROUP SDN. BHD.