Personal Assistant to Director

Formee Holdings; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing multinational organization in Cyberjaya is seeking a Personal Assistant to support the CEO with administrative tasks. The ideal candidate will manage the CEO's calendar, handle communication efficiently, and possess strong organizational skills. This role offers professional development opportunities and requires proficiency in Microsoft 365 and effective communication in English. If you are self-driven and adaptable, apply now for a rewarding career path.

Benefits

Career Progression

Supportive Culture

Global travel opportunities

Qualifications

• Strong interpersonal, communication, and English language skills (both written and verbal).
• Highly organised, proactive, and detail-oriented.
• Demonstrated experience in an Executive Assistant or Executive Support role.

Responsibilities

• Manage and maintain the CEO’s calendar effectively.
• Provide high-level documentation and communication support.
• Anticipate and prepare materials for the CEO’s meetings.

Skills

Interpersonal skills

Communication skills

Organizational skills

Proficiency in Microsoft 365

Social media knowledge

Education

Bachelor's degree

Tools

Zoom

Microsoft 365

Job description

⭐ Job Title: Personal Assistant to the Director

Reporting to: CEO / Director

Hours / Basis: Permanent Full-time

Location: Cyberjaya, Malaysia

🌏 About Formee Holdings

Formee Holdings is a multinational organization building a portfolio of exciting and innovative brands in the tech and retail spaces.

Formee Express, our Edutech platform, is revolutionizing the study abroad process by offering a seamless, end-to-end experience for students around the world.

Headquartered in Melbourne, Australia, with offices in Malaysia, India, Canada, China, USA, and UK, we are rapidly expanding. Our mission is simple: education for everyone, accessible anywhere.

⭐ Highlights of the role:

• Learn from and work closely with a highly successful Entrepreneur
• Career Progression
• Supportive Culture
• Global travel opportunities
• Professional and Dynamic Team

🔥 The Opportunity

Formee Holdings is a multinational company based in Australia, Malaysia, USA, Canada, and India, which manages a portfolio of brands in the technology and beverage industries. We have an exciting opportunity for a Personal Assistant role to support the company CEO / Director with administrative tasks and management, from Monday to Friday.

The successful candidate will need to have experience with executive level administration support; from drafting emails, coordinating meetings, proposing solutions to the director on daily operational needs and working flexible hours in order to support the businesses in Malaysia and Australia.

✅ Key Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings and appointments, using sound judgment and awareness of current priorities to effectively manage the CEO’s time.
• Provide high-level professional documentation and communication support in English, including monitoring the CEO’s inbox, drafting responses, and preparing company correspondence and reports.
• Anticipate, gather, and prepare materials for the CEO’s meetings, presentations, and briefings.
• Deliver comprehensive administrative and operational support to the CEO.
• Plan, coordinate, and manage logistics and communications for a wide range of internal and external meetings.
• Coordinate communication with all trades personnel
• Liaise with HR Managers in Malaysia, Australia and India to identify operational needs and support the CEO in implementing HQ-level initiatives.
• Assist in managing the CEO’s LinkedIn profile and job postings.
• Prepare correspondence, reports, and other official documents as requested by the CEO.
• Undertake special projects and ad-hoc assignments as allocated by the CEO.
• Collaborate with the CEO’s daytime Personal Assistant in Malaysia to ensure smooth task handovers and continuous workflow between shifts.
• Perform general administrative duties and provide additional support as required.

⭐ Essential Selection Criteria:

• Hold a Bachelor's degree.
• Possess strong interpersonal, communication, and English language skills (both written and verbal).
• Highly organised, proactive, and detail-oriented.
• Strong understanding of social media platforms and engagement strategies.
• Good knowledge of customer service practices.
• Proven ability to quickly learn and adapt to new systems and processes.
• Proficient in IT applications, including Microsoft 365 and Zoom.
• Demonstrated experience in an Executive Assistant or Executive Support role.

⭐ Qualities desired:

• Self-driven with a strong desire to excel
• Ability to work well under pressure
• Flexible and able to adapt to the changing and varied work settings

⭐ Why Join Us

• Career Progression - We aim to provide industry best professional development and training to ensure you thrive in your career with us.
• Professional and Dynamic Team - Work with a close-knit, multi-disciplinary team. We support each other to achieve goals and celebrate wins as a team.
• Supportive Culture - We support and encourage you to bring your ideas for improvement into the business.

If you meet the criteria above, and are keen to work in a challenging role for a growing organisation then please apply now!