Personal Assistant to CEO

Powerware Systems Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading power infrastructure solutions provider is seeking a highly organized Personal Assistant to the CEO. The ideal candidate will manage the CEO's calendar, prepare presentations, and coordinate projects. Candidates should have at least 5 years of experience supporting C-suite executives and possess excellent communication skills in English and Bahasa Malaysia. This role offers attractive remuneration and career growth opportunities.

Benefits

Attractive remuneration package

Career growth opportunities

Direct mentorship from CEO

Qualifications

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant.
• Excellent command of English (written & verbal) & Bahasa Malaysia; Mandarin is a plus.
• Strong proficiency in data reporting.

Responsibilities

• Manage CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action tracking.
• Draft professional emails, letters, reports, and internal communications.

Skills

Organizational skills

Communication skills

Project management

Analytical skills

Presentation design

Education

Degree in Business, Management, Communications

Tools

PowerPoint

Excel/Sheets

Job description

About the role

We are looking for a highly organized, professional, and proactive Personal Assistant to the CEO. The ideal candidate must be able to support the CEO across executive coordination, project management, presentation development, and business reporting. This is a high-expectation role suited for someone who can operate with maturity, confidentiality, and strong communication skills.

Executive Support

• Manage CEO’s calendar, appointments, meetings, and travel arrangements
• Prepare meeting agendas, minutes, and follow-up action tracking
• Act as the primary liaison between CEO and internal/external stakeholders
• Handle sensitive information with a high degree of confidentiality

Communication & Presentation

• Draft professional emails, letters, reports, and internal communications
• Prepare high-impact presentation slides for meetings, proposals, and reviews
• Assist CEO in storyboarding, structuring, and refining presentation content

Project Management

• Coordinate cross-functional projects assigned by the CEO
• Track progress, follow-up with teams, and ensure deliverables are met
• Provide regular status reports and highlight issues proactively

Sales & Business Analysis

• Assist the CEO with sales quota monitoring, forecasting, and pipeline analysis
• Prepare dashboards, summaries, and performance insights
• Coordinate with Sales, Finance, and Operations for data accuracy

Stakeholder & Business Support

• Liaise with enterprise clients, partners, vendors, and regulatory agencies
• Represent the CEO in certain meetings when required
• Support business operations, documentation, and administrative tasks

What we're looking for

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting a C-suite executive
• Degree in Business, Management, Communications, or related field
• Excellent command of English (written & verbal) & Bahasa Malaysia; Mandarin added advantage
• Strong proficiency in PowerPoint, Excel/Sheets, and presentation design
• Strong analytical skills and experience with data reporting
• High level of professionalism, maturity, and discretion
• Able to multitask, prioritize, and work in a fast-paced environment
• Strong project management and communication skills

What we offer

• Attractive remuneration package
• Career growth in a rapidly expanding company
• Direct mentorship from CEO and senior leadership
• Exposure to strategic business and high-level decision-making

About us

Powerware Systems Sdn Bhd is a leading provider of power infrastructure solutions, serving customers across a range of industries. With over 20 years of experience, we are known for our technical expertise, innovative solutions, and commitment to delivering exceptional customer service. Our mission is to empower businesses to achieve their goals through reliable and efficient power solutions.

If you are excited by the prospect of joining our team and contributing to the success of Powerware Systems, we encourage you to apply now.