Personal Assistant (to C Level)

T7 Global Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading firm in Malaysia seeks a candidate with strong Mandarin skills and at least 5 years of relevant experience. The role involves attending industry events, building relationships with clients and partners, and performing clerical tasks. Proficiency in Microsoft Teams, Outlook, and Excel is essential. Ideal candidates will possess strong organizational skills and a detail-oriented mindset, contributing to various administrative functions as required.

Qualifications

• Minimum 5 years of working experience in a related field is required.
• Must be able to converse in Mandarin (spoken & written).
• A Tech-savvy person, at least intermediate level in required software.

Responsibilities

• Attend industry functions and provide feedback on market trends.
• Communicate with all levels of the organization and clients.
• Build relationships with business partners.
• Arrange meetings and handle travel arrangements.
• Perform clerical duties and respond to inquiries.

Skills

Mandarin communication

Teamwork

Detail-oriented

Organizational skills

Tech-savviness

Education

Diploma/Professional Degree in Business Studies/Administration/Management

Tools

Microsoft Teams

Microsoft Outlook

Microsoft 365

Microsoft PowerPoint

Microsoft Excel

Job description

Qualifications

Candidate must possess at least a Diploma/Professional Degree in Business Studies/ Administration/ Management, Secretarial or equivalent.

Minimum 5 years of working experience in the related field is required for this position.

Candidates must be able to converse in Mandarin (spoken & written) as this role requires to deal and communicate with our Mandarin speaking clients.

Responsibilities

Attend industry functions, association events/conferences and provide feedback and information on market as well as creative trends.

Interface and communicate appropriately with all levels of organization, clients and the third parties.

Build positive working relationships with business partners and act as liaison amongst them.

Build strong relationships and networks with colleagues, clients and the media.

Produce documents, briefing papers and presentations to your reporting line.

Handle private & confidential matters, general correspondence, arrange appointments, travel arrangement/visa, coordinate business schedules and itinerary.

Arrange meetings by scheduling appropriate meeting times, booking rooms and planning of refreshments.

Perform a variety of tasks in the daily work which includes standard clerical duties such as answering incoming inquiries, managing appointment calendars and filing.

Respond to telephone enquiries and email on behalf of the boss.

Handle minor financial transactions, personal claim, credit card statement.

Attend and write Minutes of Meeting (MOM).

Perform any ad-hoc task as and when required.

Enforce adherence to legal guidelines and in-house policies to maintain the company’s legality and business ethics.

Able to stay late to complete any ad-hoc tasks.

Team work, details orientation and good organizing skills.

A Tech-savvy person, at least intermediate level in Microsoft Teams, Outlook, Microsoft 365, Ms Power Point and Microsoft Excel.