Personal Assistant Plantation

Winfast Corporation Sdn Bhd; Kuantan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading plantation management company in Malaysia is seeking a dedicated Personal Assistant to the Plantation Director. This role involves providing administrative support, project coordination, and serving as a liaison between the Director and stakeholders. Ideal candidates should hold a relevant bachelor's degree, have strong organizational skills, and be proficient in English, Bahasa Malaysia, and Mandarin. Offering a dynamic work environment to support plantation operations.

Qualifications

• Fresh graduates are welcome; experience in administration or project coordination is an advantage.
• Proficiency in English, Bahasa Malaysia, and Mandarin is required.

Responsibilities

• Provide comprehensive administrative support directly to the Plantation Director.
• Assist the Director in monitoring ongoing plantation projects.
• Serve as the primary point of contact between the Director and stakeholders.
• Maintain and organize important documents and project files.
• Coordinate office logistics and supplies.
• Assist with research and data collection for projects.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft 365

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Personal Assistant to the Plantation Director

The Personal Assistant to the Plantation Director provides high-level administrative and project coordination support to ensure smooth operations within the plantation division. In addition to traditional personal assistant duties, this role involves active participation in project management tasks—tracking progress, coordinating with the plantation management team, and ensuring timely follow-up and completion of assigned tasks.

This position is ideal for a proactive, organized, and detail-oriented professional who can handle sensitive information with discretion while managing multiple priorities effectively.

Key Responsibilities

1. Executive and Administrative Support

Provide comprehensive administrative support directly to the Plantation Director.

Manage calendars, schedule meetings, and coordinate appointments, ensuring efficient time management.

Prepare meeting agendas, take minutes, and track action items to completion.

2. Project Coordination and Follow-Up

Assist the Director in monitoring ongoing plantation projects and key operational initiatives.

Follow up with the plantation management team to ensure assigned tasks and deliverables are completed on schedule.

Prepare progress reports and updates for management review.

3. Communication and Liaison

Serve as the primary point of contact between the Director and internal/external stakeholders.

Draft, review, and manage correspondence, ensuring clarity, professionalism, and confidentiality.

4. Documentation and Reporting

Maintain and organize important documents, records, and project files.

Support the preparation of presentations, reports, and data summaries as required by the Director.

5. Office and Resource Management

Coordinate office logistics, supplies, and vendor relationships for the plantation division.

Support day-to-day operations to ensure the office functions efficiently.

6. Special Assignments

Assist with research, data collection, and analysis for plantation-related projects.

Support the Director in ad hoc initiatives and strategic planning activities.

Qualifications

Education: Bachelor’s degree in Business Administration, Office Management, Agriculture, or a related field.

Experience: Open to fresh graduates; experience in administration or project coordination is an advantage.

Languages: Proficiency in English, Bahasa Malaysia, and Mandarin is required. “We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.”

Skills: Strong organizational, communication, and follow-up abilities; proficiency in Microsoft 365; and attention to detail.

Additional Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and detail-oriented skills.

Excellent communication skills, both written and verbal.

Ability to manage tasks independently and efficiently.

Professionalism and discretion in handling sensitive information.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?