Personal Assistant / Executive Assistant to Managing Director

Janamuda Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A dynamic Kuala Lumpur-based company is seeking a Personal Assistant to the Managing Director. The ideal candidate will provide executive support, manage communications, and assist in day-to-day operations. A diploma in Business Administration and at least 1 year of relevant experience are required. The position offers a competitive salary, performance bonuses, and various employee benefits, including catered lunches. Fluent communication in English and Bahasa Malaysia is essential.

Benefits

Competitive salary

Performance bonus plan

EPF / SOCSO / EIS contributions

Catered team lunches

Inclusive events & birthday celebrations

Free-flow ice cream for all employees

Opportunities for professional development

Qualifications

• Minimum 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management.
• High level of discretion and confidentiality when handling sensitive information.
• Good command of English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Provide full executive support to the Managing Director including calendar management and meetings.
• Coordinate with key teams to keep the Managing Director updated.
• Act as a liaison between the Managing Director and other departments.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Adaptability

Education

Diploma / Degree in Business Administration, Management or related field

Job description

Personal Assistant / Executive Assistant to Managing Director

Enjoy being the steady right hand who keeps everything on track? We’re a fast-growing KL-based company and our Managing Director is looking for a sharp PA/EA to help drive the business forward.

In this role, you’ll sit close to leadership, handle sensitive information, and ensure day-to-day operations run smoothly. If you’re organised, discreet, proactive, and love bringing structure to a busy, fast‑paced environment, you’ll thrive here.

Key Responsibilities

Executive Support

• Provide full executive support to the Managing Director, including calendar management, meetings, travel, and confidential correspondence.
• Prepare agendas, take minutes, track decisions, and ensure timely follow‑up on all action items.
• Support problem‑solving and crisis management on behalf of the Managing Director.
• Assist with ad‑hoc tasks and special projects assigned by the Managing Director.

Business Coordination

• Coordinate with key teams (e.g. marketing, operations, customer service, warehouse, finance) to keep the Managing Director updated on business and e‑commerce performance.
• Optimise and implement more efficient processes, workflows, and SOPs across departments.

Communication & Stakeholder Management

• Act as a liaison between the Managing Director and other departments to ensure clear and effective communication.
• Coordinate with internal and external stakeholders, including partners, vendors, and key clients, on behalf of the Managing Director.

Administrative & Personal Support

• Organise and maintain proper digital and physical filing of documents, records, and confidential information.
• Handle occasional personal matters and arrangements for the Managing Director (e.g. appointments, bookings, renewals).

Requirements (What We’re Looking For)

Diploma / Degree in Business Administration, Management, Secretarial Studies or related field.

Minimum 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management.

Strong organisational and time management skills with the ability to multitask and work under pressure.

Excellent communication and interpersonal skills, with the confidence to interact with all levels of the organisation.

Exceptional attention to detail and a high level of accuracy in work.

Ability to work independently with minimal supervision and take initiative in solving problems.

High level of discretion and confidentiality when handling sensitive information.

Good command of English and Bahasa Malaysia (both written and spoken); Mandarin is a plus.

Proactive, resourceful and adaptable in a fast‑paced working environment.

Willing to occasionally work beyond normal office hours when required.

What We Offer

At Janamuda Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. You can expect competitive remuneration, opportunities for professional development, and a range of benefits to support your work‑life balance. We also prioritise the wellbeing of our team and encourage open communication to ensure yourneedsaremet.

Competitive salary: RM 5,000 – RM 7,500/month (commensurate with experience & performance).

• Opportunities to grow with a fast‑scaling e‑commerce business.
• Supportive, dynamic and entrepreneurial work environment.
• Competitive base salary (reviewed annually).
• Performance bonus plan.
• EPF / SOCSO / EIS contributions.
• Catered team lunches.
• Inclusive events & birthday celebrations.
• Free‑flow ice cream for all employees!
• 3 mins walk from MRT Kentonmen.