PERSONAL ASSISTANT / EXECUTIVE ASSISTANT

HUATAI POWER SDN. BHD.; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in energy solutions seeks an adaptable and detail-oriented Executive Assistant to support the Director with various tasks, including managing schedules, financial documentation, and translation services. The ideal candidate will have a Bachelor's degree, at least three years of experience in a similar role, and fluency in Chinese, English, and Malay. Proficiency in Microsoft Office and strong organisational skills are essential. This position offers a dynamic work environment in Kuala Lumpur.

Qualifications

• Minimum 3 years of experience in an assistant role supporting senior management.
• Excellent proficiency in Chinese, English, and Malay (written & spoken).
• Strong organisation, time management, and multitasking abilities.

Responsibilities

• Manage documents, filing, drafting, and proofreading.
• Handle the Director’s schedule and travel arrangements.
• Assist with basic financial tasks such as invoices and budget tracking.
• Provide translation and interpretation in Chinese, English, and Malay.

Skills

Organisational skills

Communication skills

Multitasking

Fluency in Chinese

Fluency in English

Fluency in Malay

Time management

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

PERSONAL ASSISTANT / EXECUTIVE ASSISTANT

We are looking for a capable, adaptable, and detail oriented Executive Assistant to the Director to support both daily work tasks and personal matters. The ideal candidate must have strong organisational and communication skills, able to multitask efficiently, and work well in a multilingual environment. Fluency in Chinese, English, and Malay is required.

Key Responsibilities

• Manage documents, filing, drafting, editing, and proofreading emails, reports, and meeting minutes.
• Handle the Director’s schedule, meetings, and travel arrangements.
• Assist with basic financial tasks such as invoices, expense claims, and budget tracking.
• Work with the finance team to ensure accuracy and timeliness of financial documents.
• Provide translation and interpretation in Chinese, English, and Malay.
• Support personal tasks including daily arrangements, family related matters, and other personal needs.

Requirements

• Bachelor’s degree in any field; admin, finance, or language background is a plus.
• Minimum 3 years of experience in an assistant role, preferably supporting senior management.
• Excellent proficiency in Chinese, English, and Malay (written & spoken).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organisation, time management, and multitasking abilities.
• Calm, meticulous, responsible, and highly discreet.
• Able to adapt to changing work needs and work well under pressure.