Personal Assistant Cum Office Admin

Meta DAC Consultancy Sdn Bhd; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consultancy firm in Puchong, Selangor, is seeking a Personal Assistant to manage executive schedules, travel arrangements, and communications. The ideal candidate should possess a diploma or degree in relevant fields, be fluent in Chinese, English, and Bahasa Malaysia, and have excellent organizational skills. Benefits include annual leave, medical leave, performance bonuses, and a five-day work week.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Performance Bonus

Overtime Pay

Company Trip

5 Working Days

Staff Discount

Allowance Provided

Qualifications

• Preferably with 1 year’s working experience in Admin / PA position.
• Possess own transport.
• Highly trustworthy, discreet, and well-organized.

Responsibilities

• Coordinate complex schedules and manage appointments for executives.
• Organize travel itineraries, including flights and accommodations.
• Handle personal tasks for management to ensure smooth transitions.
• Screen phone calls and manage email correspondence for the team.
• Maintain office supplies and ensure workspace organization.
• Prepare and file reports, letters, and meeting minutes accurately.
• Update internal databases and contact lists.
• Liaise with secretaries, vendors, and clients.

Skills

Fluent in Chinese (Mandarin/Cantonese)

Fluent in English

Fluent in Bahasa Malaysia

Organizational skills

Communication skills

Education

Diploma/Degree in Business Management / Finance / Accounting / Secretarial or equivalent

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Company

Meta DAC Consultancy Sdn Bhd – Puchong, Selangor

Requirements & Qualifications

• Diploma/Degree in Business Management / Finance / Accounting / Secretarial or equivalent.
• Preferably with 1 year’s working experience in Admin / PA position.
• Language Proficiency: Must be able to speak, read, and write fluently in Chinese (Mandarin/Cantonese), English, and Bahasa Malaysia.
• Familiar with Microsoft Office products including Word, Excel, Outlook and PowerPoint (others helpful).
• Great organization & communication skills.
• Work well in a team environment with good attitude.
• Highly trustworthy, discreet, and well‑organized.
• Possess own transport.

Job Responsibilities

Personal Assistant Duties

• Calendar Management: Coordinate complex schedules, book appointments, and send reminders for meetings and deadlines.
• Travel Arrangements: Organize travel itineraries, including flights, accommodation, and transportation.
• Personal Errands: Handle ad-hoc personal tasks for management to ensure smooth daily transitions.
• Communication: Screen phone calls and manage email correspondence on behalf of the executive team.

Administrative Support

• Office Management: Maintain office supplies, handle incoming/outgoing mail, and ensure the workspace is organized and professional.
• Documentation: Prepare, format, and file reports, letters, and meeting minutes with high accuracy.
• Data Entry: Maintain and update internal databases and contact lists.
• Coordination: Liaise with company secretaries, vendors, service providers, and clients as the first point of contact.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Performance Bonus
• Overtime Pay
• Company Trip
• 5 Working Days
• Staff Discount
• Allowance Provided

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