Personal Assistant / Admin Assistant

Solarvest Holdings Bhd.; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading solar provider in Malaysia is seeking a Personal Assistant to support the Key Management team. Responsibilities include managing schedules, coordinating meetings, and maintaining strong relationships with stakeholders. Exceptional communication and discretion are essential. The role offers benefits such as full medical coverage and allowances. Fresh graduates with relevant experience are encouraged to apply.

Benefits

Full medical & insurance coverage

Free office breakfast

Monthly phone & wellness allowance

Qualifications

• At least 1 year of experience as a Personal Assistant to a Senior Executive.
• Fresh graduates with relevant internship experience are encouraged to apply.
• A qualification as a PA is advantageous.

Responsibilities

• Manage complex schedules, coordinate meetings and travel arrangements.
• Act as the primary point of contact for stakeholders.
• Prepare and review documentation.
• Conduct research and prepare materials for decision-making.

Skills

Office management systems understanding

Planning and time management

Verbal and written communication skills

Discretion and confidentiality

Education

Diploma in secretarial studies

Job description

Responsibilities

• Serving mainly to the needs of the Key Management team.
• Manage complex schedule, including coordinating meetings, travel arrangements, and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision‑making processes.
• Assist in meetings, e.g., taking minutes and preparing refreshments as needed.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involve and assist in the day‑to‑day operations by supporting administrative work.
• Any other tasks as may be required.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. Fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.

Benefits

• Full medical & insurance coverage (for you + family).
• Free office breakfast + 50% parking claims.
• Phone & wellness allowance every month.

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Application Questions

• LinkedIn URL
• How many years of relevant experience do you have in a similar role or field?
• What is your current notice period with your employer?
• Are you comfortable with the commute to the designated work location?
• Do you have reliable access to transportation to fulfill the commuting requirements for this role?
• What are your salary expectations for this position?
• What is your nationality? (Please specify as per your official identification documents.)
• Kindly select your age group.

Solarvest is Malaysia's leading, largest, and award‑winning integrated solar provider with over 10 years of expertise. We have developed more than 2,000MW of ongoing and completed projects across 8 countries in the Asia Pacific region.