Personal Assistant

Private Advertiser; West Coast Division; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading project management firm in Sabah is seeking an experienced Personal Assistant to provide essential administrative and organisational support to the senior leadership team. The ideal candidate will have at least 3 years of experience, excellent organisational and communication skills, and be proficient in MS Office. This full-time role offers a competitive salary, opportunities for career development, and a comprehensive benefits package.

Benefits

Competitive salary and bonus structure

Opportunities for career development

Comprehensive benefits package

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Executive Assistant.
• Excellent organisational, prioritisation and time management skills.
• Outstanding communication and interpersonal abilities.
• Strong MS Office skills, particularly in Word, Excel and PowerPoint.
• Experience in project coordination and support.

Responsibilities

• Managing calendars, meetings and making travel arrangements.
• Providing comprehensive administrative and secretarial support.
• Acting as the main point of contact for internal and external stakeholders.
• Assisting with project management tasks and coordinating with teams.
• Maintaining electronic and physical filing systems.

Skills

Organisational skills

Time management

Communication

MS Office skills

Project coordination

Job description

We are seeking an experienced and proactive Personal Assistant to join the team at NOVA PROJECTS MANAGEMENT SDN BHD. This full‑time role is basedaran, Sabah and will provide crucial administrative and organisational support to the senior leadership team. As a key member of our office, you will play an integral part in ensuring the smooth running of day‑to‑day operations.

What you’ll be doing

• Managing calendars meetings and making travel arrangements for senior executives
\
• Providing comprehensive administrative and secretarial support, including preparing documents, reports and presentations
• Acting as the main point of contact for internal and external stakeholders, handling queries and fielding communications
• Assisting with project management tasks and coordinating with cross-functional teams
• Maintaining electronic and physical filing systems and records
• Providing general office support as needed, such as ordering supplies and managing inventory

What we’re looking for

• Minimum 3 years' experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment
• Excellent organisational, prioritisation and time management skills, with the ability to work under pressure and to tight deadlines
• Outstanding communication and interpersonal abilities, with a professional and diplomatic approach
• Strong MS Office skills, particularly in Word, Excel and PowerPoint
• Experience in project coordination and support
• A proactive and flexible attitude, with a keen eye for detail

What we offer

• Competitive salary and bonus structure
• Opportunities for career development and progression
• Supportive and collaborative work environment
• Comprehensive benefits package, including health insurance and pension contributions

About us

NOVA PROJECTS MANAGEMENT SDN BHD is a leading project management and consultancy firm, providing innovative solutions to clients across a range of industries. With a strong reputation for excellence, we are committed to delivering outstanding results and exceeding our clients’ expectations. Our team of dedicated professionals work together to create a dynamic and fulfilling workplace, where everyone can thrive and contribute to our continued success.

If you are an exceptional Personal Assistant who thrives in a fast-paced environment, we would love to hear from you. Apply now to join our growing team.