PERSONAL ASSISTANT

MediPrima HealthCare (M) Sdn Bhd; Sungai Buloh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare provider in Malaysia is seeking an experienced administrative assistant to provide comprehensive support to the Director. The ideal candidate should possess a Diploma or Bachelor’s Degree and demonstrate excellent communication, organizational, and multitasking skills. Proficiency in Microsoft Office and a professional appearance are essential. Fresh graduates are encouraged to apply.

Qualifications

• Proficient in Microsoft Office and Google Workspace.
• Prior experience supporting senior management or business owners is an added advantage.
• Fresh graduates are encouraged to apply.

Responsibilities

• Provide comprehensive administrative and personal support to the Director.
• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare, organize, and handle confidential documents and reports.

Skills

Excellent communication skills in English (spoken and written)

Strong organizational skills

Multitasking abilities

Problem-solving abilities

Proactive and fast learner

Professional appearance

Positive attitude

Education

Diploma or Bachelor’s Degree in Business Administration

Management or Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Workspace

Job description

Provide comprehensive administrative and personal support to the Director.

Manage the Director’s calendar, appointments, meetings, and travel arrangements.

Prepare, organize, and handle confidential documents, reports, presentations, and correspondence.

Act as a liaison between the Director and internal/external stakeholders.

Coordinate with internal departments (operations, marketing, finance, HR) to ensure smooth execution of tasks.

Attend meetings, take minutes, and ensure timely follow-up on action items.

Conduct business research, summarize findings, and assist in decision-making.

• Draft letters, proposals, and professional communications.

Handle office administrative duties such as filing, record-keeping, and ordering supplies.

Support personal and ad-hoc assignments with efficiency and discretion.

Requirements:

Candidate with a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.

Excellent communication skills in English (spoken and written).

Strong organizational, multitasking, and problem-solving abilities.

Proactive, fast learner, and able to work independently with minimal supervision.

High level of professionalism, discretion, and confidentiality.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace; familiarity with AI tools is an advantage.

Professional appearance and positive attitude.

Prior experience supporting senior management or business owners is an added advantage.

Fresh graduates are encouraged to apply