Personal Assistant

Pembinaan Sujaman Sdn Bhd; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A construction company in Malaysia is seeking a proactive Personal Assistant to support the Managing Director. Responsibilities include managing schedules, facilitating communications, and ensuring smooth operations. Ideal candidates should possess strong organizational skills, experience supporting executives, and be able to communicate effectively, particularly in Mandarin. This role is essential for maintaining leadership effectiveness and project alignment.

Qualifications

• Must possess at least a Diploma.
• Prior experience supporting C-level executives or senior management.
• Able to speak in Mandarin.

Responsibilities

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.

Skills

Organised & meticulous

Proactive & resourceful

Discreet & trustworthy

Strong communicator

Adaptable & calm

Relationship builder

Positive & reliable

Comfortable with digital tools

Education

Diploma

Job description

We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

Key Qualities & Qualifications

• Organised & meticulous – Keeps track of details, deadlines, and priorities with ease.
• Proactive & resourceful – Always one step ahead, able to solve problems independently.
• Discreet & trustworthy – Handles confidential matters with integrity and professionalism.
• Strong communicator – Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & calm – Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship builder – Builds rapport with staff, management, and external partners.
• Positive & reliable – A supportive partner who ensures the Managing Director stays focused on the big picture.
• Prior experience supporting C‑level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).
• Must possess at least a Diploma.
• Able to speak in Mandarin.

Responsibilities

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalated, and ensure priorities are well managed.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?

About the Company

We are an established ISO 9001-2015 certified construction company located in Subang Jaya, Selangor. Our construction field involves large residential communities, office buildings, schools, city roads, highways, and more. We operate across the country and are looking for highly talented and committed individuals who can contribute positively to our tradition of excellence. Our dedicated employees work together towards a common goal of achieving excellence.