Personal Assistant

Spritzer Bhd; Shah Alam; On-site; MYR 36,000 - 72,000; Full time

Job summary

Spritzer Bhd, Malaysia’s leading bottled water producer, invites applications for a role providing comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management. You will coordinate external stakeholders and manage meetings, travel, and documentation.

You will maintain confidential records, prepare reports and briefing materials, and liaise across departments to ensure effective communication and timely follow-up on action items.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management.
• Coordinate and manage relations with business associations, chambers, NGOs, government agencies, and external stakeholders.
• Arrange and coordinate meetings, prepare agendas, minutes, and follow-up on actions.
• Manage correspondence, filing systems, and confidential records.
• Coordinate memberships, corporate events, and official visits.
• Liaise with internal departments to facilitate communication.
• Prepare reports, briefing papers, speeches, and official correspondence.
• Coordinate travel arrangements and logistics for meetings and events.
• Accompany management to meetings and events when required.
• Perform other duties as assigned by HOD.

Job description

Provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management.

Coordinate and manage all matters relating to business associations, chambers of commerce, NGOs, government agencies, and other external stakeholders.

Arrange and coordinate meetings, prepare agendas, minutes of meetings, and ensure timely follow-up on action items.

Manage correspondence, official documents, filing systems, stakeholder databases, and confidential records.

Coordinate memberships, sponsorships, official visits, corporate events, conferences, and networking activities.

Liaise with internal departments and external stakeholders to facilitate effective communication and collaboration.

Prepare reports, presentation materials, briefing papers, speeches, and official correspondence.

Coordinate travel arrangements, itineraries, accommodation, and logistics for meetings, events, and business engagements.

Accompany management to meetings, events, and official functions when required.

Perform any other duties and responsibilities assigned by HOD from time to time.

SPRITZER Group is Malaysia’s leading and most integrated bottled water producer. Since the late 1980s, the Group and its five subsidiaries have specialized in the manufacturing and distribution of natural mineral water, sparkling and distilled drinking water, carbonated and non-carbonated fruit-flavoured beverages, functional drinks, toothbrushes, preforms, and packaging bottles. Backed by qualified professionals and advanced automated technology, SPRITZER ensures every product meets exceptional quality standards, earning numerous awards over the years.