PERSONAL ASSISTANT

Tropical Consolidated Corporation Sdn Bhd; Seberang Perai; Remote; MYR 20,000 - 100,000; Full time

Job summary

A company in Malaysia is seeking a Personal Assistant to provide support for an Executive's business and personal needs. The ideal candidate will have 8-10 years of experience, excellent communication skills in English and Mandarin, and be highly organized. This role requires adaptability and the ability to manage travel arrangements and personal matters remotely, supporting a fast-paced lifestyle.

Qualifications

• 8-10 years’ experience supporting a senior executive or team.
• Highly organized with attention to detail.
• Excellent communication skills.

Responsibilities

• Support all aspects of the Executive's work and personal matters.
• Make travel arrangements for the Executive and family.
• Organize meetings and prepare necessary documents.

Skills

Proficient in Microsoft Office

Proficient in Google Suite

Fluent in English

Fluent in Mandarin

Strong interpersonal skills

Independent problem-solving

Job description

We are looking for a Personal Assistant (the “PA”) to work with an Executive (the “Executive”) on her business and personal needs. Specifically, we are looking for someone who is resourceful, flexible, adaptable, as well as enthusiastic, energetic, patient and detailed oriented. Given that the Executive travels very frequently and for long periods, this role will require the PA to work with the Executive remotely, adapt to the fast-paced lifestyle of the Executive, as well as take care of the family of the Executive.

Key Responsibilities

• Work directly or remotely with the Executive to support all aspects of her work and personal matters, including making travel arrangements (both domestic and international), managing her and her family’s calendar, including her mother and children
• Organise and prepare for meetings, including gathering documents and attending to logistics of meetings
• Perform driving services to the Executive or her family should the needs arise
• Perform other ad-hoc assignments and projects as assigned

Qualifications / Requirements

• 8-10 years’ prior experience in supporting a senior executive or team
• Proficient with software or apps such as Microsoft Office, Google Suite, Skype, Zoom, Xero, etc
• Attention to details, highly organised, great sense of discernment
• Strong interpersonal skills with a collaborative mindset
• Able to think and improvise independently, to trouble shoot and problem-solve
• Ability to manage through ambiguity and prioritise effectively
• Excellent communication skills and fluency in English and Mandarin are required.

Application Questions

• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?