Personal Assistant

Tanco Holdings Berhad; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A well-established property development group in Malaysia seeks a Personal Assistant to support the Project Director. The role involves managing calendars, scheduling meetings, and providing administrative support to the Marketing Department. Ideal candidates should have a degree in Business Administration or Secretarial, strong organizational skills, and effective communication abilities. The position is based in Bandar Puchong, Selangor.

Qualifications

• Degree in Business Administration, Secretarial or equivalent.
• Previous experience as Personal Assistant is advantageous.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage calendars, scheduling meetings, and appointments effectively.
• Coordinate meeting logistics and prepare necessary materials.
• Organize and attend meetings, taking minutes and following up.
• Provide administrative support to the Project Director and Marketing Department.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Degree in Business Administration or Secretarial

Job description

We are a well‑established property development group in Malaysia seeking a Personal Assistant to support the Project Director.

Responsibilities

• Proactively manage the Project Director’s calendars, scheduling meetings, appointments, and conferences, ensuring optimal time management.
• Coordinate and confirm meeting logistics, including venue booking, travel arrangements, and preparation of necessary materials.
• Co‑ordinate diaries on a daily basis.
• Prepare and submit on time reports and presentation material as and when required.
• Co‑ordinate and liaise with various internal departments.
• Organize, attend and take minutes as required with timely publication and follow‑up for action items.
• Collate and calculate expense claims.
• Input and follow up on ‘To Do’ tasks within time constraints.
• Provide a wide spectrum of tasks as a Personal Assistant.
• Provide administrative support to the Marketing Department, including data entry, organizing files, and other related tasks as required.

Requirements

• Candidate must possess a Degree in Business Administration, Secretarial or equivalent education.
• Previous experience in a Personal Assistant role is an added advantage.
• Exceptional organizational and time‑management skills, with the ability to prioritize tasks, manage competing priorities and meet deadlines.
• Proven diary management and organizational skills.
• Excellent written, interpersonal and verbal communication skills.
• Ability to demonstrate attention to detail at all levels, including proofreading to ensure data accuracy.
• Candidate with a Sales and Marketing background would be an advantage.
• Strong communication and interpersonal skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Applicants must be willing to work in Bandar Puchong, Selangor.

Location: Bandar Puchong, Selangor.