Personal Assistant

Rakan KKM Sdn Bhd; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A private company in Selangor seeks an experienced Personal Assistant to support the Chief Executive. Responsibilities include managing correspondence, coordinating meetings, and planning travel. The ideal candidate should have at least 10 years of experience in a similar role, excellent communication skills, and proficiency in Microsoft Office. This role requires discretion, confidentiality, and a high level of professionalism.

Qualifications

• Minimum 10 years of experience as a Personal Assistant in a fast-paced, professional environment.
• Proficient in Microsoft Office suite with advanced skills in Word, Excel, and PowerPoint.
• Able to manage multiple tasks and deadlines while maintaining accuracy and professionalism.

Responsibilities

• Act as the first point of contact for correspondence and phone calls.
• Coordinate the diary of the Chief Executive prioritising meetings.
• Plan and organise travel and accommodation as required.
• Provide full personal assistant support to the Chief Executive.

Skills

Excellent communication and interpersonal skills

Strong organisational and time-management skills

Attention to detail and accuracy

Ability to work under pressure

Strong follow-up skills

Tools

Microsoft Office suite

Job description

Responsibilities

• To act as a first point of contact dealing with correspondence and phone calls.
• To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Proactively manage and coordinate office priorities and related activities, monitoring timelines/to‑do list, deadlines, and resources to facilitate smooth and efficient execution within approved schedules.
• Plan and organise travel and accommodation when required.
• Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the Chief Executive are met.
• Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• Service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on action points.
• Provide reports for senior management as required.
• Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organisation and as directed.
• Manage and oversee the CEO’s personal and family‑related matters with absolute discretion, confidentiality, and professionalism.

Requirements

• Minimum 10 years of experience as a Personal Assistant in a fast‑paced, professional environment.
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation.
• Strong organisational and time‑management skills, with the ability to prioritise tasks and work under pressure.
• Proficient in Microsoft Office suite, including advanced skills in Word, Excel and PowerPoint.
• Strong follow‑up skills and attention to detail and accuracy.
• Able to work efficiently under close supervision, managing multiple tasks and deadlines while maintaining accuracy, organisation and professionalism.

Ethics

• Uphold the highest standards of professionalism, confidentiality and ethical conduct in all dealings.
• Handle sensitive information with discretion and maintain trustworthiness in all tasks.
• Demonstrate integrity and accountability in executing responsibilities, ensuring decisions and actions align with organisational values.

Application Questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How would you rate your Bahasa Malaysia language skills?
• How would you rate your English language skills?
• Are you willing to undergo a pre‑employment background check?