Personal Assistant

ZLG Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A design consultancy in Kuala Lumpur seeks a Junior Level Administrative Assistant to support the Managing Director. Responsibilities include managing schedules, coordinating communications, assisting with project documentation, and performing personal errands. Candidates should possess at least a diploma, have their own transport, and be fluent in English. This role is also open to fresh graduates looking to start their careers in a dynamic work environment.

Benefits

KWSP

SOCSO

EIS

Qualifications

• Candidates must possess at least a Diploma.
• Junior Level Applicant, fresh graduates are welcome.

Responsibilities

• Manage scheduling and calendar control for the MD.
• Handle email and call correspondence.
• Support in project documentation and design.
• Assist with personal errands and event support.

Skills

Able to speak in English

Own transport

Administrative skills

Coordination skills

Education

Diploma

Job description

• Candidates must possess at least Diploma
• Junior Level
• Must have own transport
• Able to speak in English
• Fresh graduate are welcome to apply
• Candidates must possess at least Diploma

Requirement

• Junior Level
• Must have own transport
• Able to speak in English
• Fresh graduate are welcome to apply
• Candidates must possess at least Diploma

Responsibility

1. Administrative & Diary Management

• Scheduling & Calendar Control – booking meetings, calls, and presentations, ensuring the MD’s day flows efficiently without clashes.
• Travel Arrangements – flights, accommodation, visas, and itineraries (sometimes last minute).
• Meeting Prep – preparing agendas, briefing notes, and ensuring the MD has all necessary documents or design portfolios before client meetings.

2. Communication & Coordination

• Email & Call Handling – screening and prioritising messages, drafting replies, and following up on outstanding matters.
• Internal Liaison – coordinating with senior designers, project managers, and other departments to relay instructions or updates from the MD.
• Client Interaction – sometimes representing the MD in early correspondence with clients or suppliers.

3. Project & Design-Related Support

• Document Handling – formatting proposals, pitch decks, and design presentations.
• Resource Coordination – sourcing images, samples, or research material for projects.
• Tracking Deadlines – keeping tabs on project timelines and alerting the MD to urgent deliverables.

4. Personal & Ad-hoc Tasks

• Errands – personal bookings, reservations, and small personal admin for the MD.
• Event Support – assisting with exhibitions, design launches, or client hospitality events.
• Miscellaneous Requests – anything from couriering models to picking up materials from a supplier.

Benefits

• KWSP
• SOCSO
• EIS

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