Personal Assistant

BUTTERFLY INNOVATIVE TECHNOLOGIES SDN. BHD.; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading Malaysian tech firm is seeking a highly organised Personal Assistant to support its Directors in various professional and personal matters. The ideal candidate should possess strong communication skills in English and Cantonese, with a minimum of 2 years of relevant experience. The role offers competitive salary and performance bonuses, along with opportunities for travel and international exposure. Join a supportive and dynamic working environment where discretion and professionalism are paramount.

Benefits

Competitive salary with performance bonus

Opportunities for international exposure

Annual Leave & Medical Leave Entitlement

Medical/Dental/Optical claims Benefits

Medical Health Insurance Coverage

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or related roles.
• Proficiency in Asian languages such as Japanese is an advantage.
• Ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to the Directors.
• Manage daily schedules and appointments.
• Organise and coordinate international and domestic travel.
• Liaise with stakeholders across multiple countries.

Skills

Strong communication skills in English and Cantonese

Organizational skills

Problem solving skills

Time management skills

Cultural sensitivity

Education

Diploma / Degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are seeking a highly organised, proactive, and discreet Personal Assistant to support our Directors in both professional and personal matters. The ideal candidate will demonstrate exceptional communication skills, strong attention to detail, and the ability to handle sensitive information with integrity and confidentiality. This role requires someone who can anticipate needs, manage multiple priorities, and act as a trusted partner to the Directors.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Directors.
• Manage and maintain daily, monthly, and quarterly schedules, appointments, and meetings.
• Organise and coordinate international and domestic travel, including flight arrangements, visas, accommodation, and restaurant bookings.
• Liaise with stakeholders and internal teams across multiple countries to ensure smooth communication and workflow.
• Coordinate tasks and follow-ups on behalf of the Directors to ensure deadlines and priorities are met.
• Handling urgent matters, quickly managing unforeseen situations, and ensuring the director is informed and prepared.

Requirements:

• Strong communication skills in English and Cantonese. Proficiency in other Asian languages such as Japanese are an advantage but not essential.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Hotel Concierge, Travel Agent or Event planner.
• Male candidates are encouraged to apply.
• Diploma / Degree in Business Administration, Management, Office Management, Secretarial Studies, or a related field preferred but not essential.
• High level of adaptability, cultural sensitivity, and professionalism.
• Strong organizational, problem solving, and time management skills.
• Discreet, trustworthy, and able to handle confidential information.
• Proficiency in Microsoft Office, email communication, and online research.

Competitive salary with Performance bonus

Opportunities for international exposure and travel

Supportive and dynamic working environment.

Annual Leave & Medical Leave Entitlement.

Medical / Dental / Optical claims Benefits.

Medical Health Insurance Coverage.

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?