Personal Assistant

ARTIUS DENTAL SDN BHD; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dental practice supporting Unified Dentistry is recruiting a full-time executive assistant to support the Clinical Director. The ideal candidate will manage scheduling and logistics, prepare reports, and assist in project coordination. Candidates should have 3–5 years of relevant experience, be proficient with Microsoft Excel, and hold a degree in Management or Business Administration. This position offers an opportunity to contribute to a collaborative dental environment in Kuala Lumpur.

Qualifications

• 3–5 years in personal/executive assistant or complex administration.
• Experience in healthcare is a plus.
• Confident with preparing decks and simple reports.

Responsibilities

• Schedule and sequence meetings for the Clinical Director.
• Prepare agendas, briefs, and track action items.
• Manage logistics and stakeholder communications for events.
• Ensure timely execution of instructions and follow-ups.
• Maintain organized records of events and payments.

Skills

Organizational skills

Problem-solving

Project coordination

Communication skills

Microsoft Excel

Education

Bachelor's in Management or related field

Polytechnic diploma with relevant experience

Tools

Administration tools

Job description

We are recruiting a full-time calm but also dynamic person who is passionate about organising, problem solving on the spot and happy to make sure details are all perfectly done in any circumstance.

Our new movement is supporting Unified Dentistry, a practice where dental practitioners don't work alone, but in collaboration. Where each of them understands the importance of learning about all disciplines, with the purpose of offering better dental care.

Our purpose is to treat patients as a whole, and offer them a functional and esthetic treatment that lasts them for long and enables them to smile freely.

You will be the Clinical Director’s right hand, protecting time, smoothing operations, and keeping projects on track so the team can deliver the right care.

Responsibilities

Own the calendar: schedule/sequence meetings, events, and priorities.

Prepare agendas, briefs, minutes, and track action items to closure.

Keep stakeholders informed (time, venue, attendees, topic) and reconfirm logistics.

Execute instructions promptly and accurately, following up until done.

Collect event photos/assets and maintain organised records for all lectures/events.

Create payments reports, issue post-lecture invoices, and track/report payment status accurately.

Serve as primary work contact, manage sensitive information discreetly, and provide clear, regular progress updates.

Plan and manage local/overseas travel and conference logistics, ensuring the Director receives complete itineraries and briefs in advance.

Other tasks related to the job.

Experience & Education

3–5 years+ in personal/executive assistant, project coordination, or complex administration (healthcare exposure is a plus).

Confident with Microsoft Excel and administration tools.

Comfortable preparing decks and simple reports.

Bachelor’s in Management, Business Administration, Public Relations, or related field (or 5+ years equivalent experience in an English-speaking environment).

Polytechnic diploma accepted with strong relevant experience.

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