Personal Assistant

Private Advertiser; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A private company in Ipoh is seeking a Personal Assistant to provide comprehensive administrative support to the Director. The candidate will manage schedules and correspondence, coordinate meetings, and handle confidential tasks. Proficiency in Microsoft Office and strong organizational skills are essential. The ideal candidate is adaptable and able to engage professionally with stakeholders at all levels, and will be required to travel locally and internationally as needed.

Qualifications

• Good command of Bahasa Melayu & English (written and spoken).
• Able to handle confidential matters with integrity and discretion.
• Flexible and adaptable, willing to work beyond normal office hours.

Responsibilities

• Provide administrative support to the Director.
• Act as a liaison between the Director and various stakeholders.
• Handle correspondence, emails, calls, and confidential documents.
• Prepare reports, presentations, and other briefing materials.
• Assist in coordinating travel arrangements for the Director.

Skills

Organizational skills

Multitasking

Time-management

Communication skills

Professionalism

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Provide full administrative and personal support to the Director, including scheduling, calendar management, and meeting coordination.

Act as a liaison between the Director and internal teams, business partners, clients, and external parties.

Handle correspondence, emails, calls, and confidential documents with professionalism and discretion.

Prepare reports, presentations, minutes of meetings, and briefing materials as required.

Assist in coordinating business trips, travel arrangements, accommodation, and itineraries.

Accompany the Director for meetings, events, or business trips when required.

Support ad-hoc tasks, special projects, and personal assignments as assigned by the Director.

Maintain proper filing systems and ensure timely follow-up on action items.

sociable, confident, and able to interact professionally with people at all levels.

Willing and able to travel locally and overseas as required.

Good command of Bahasa Melayu & English (written and spoken). Others proficiency is an advantage.

Strong organizational, multitasking, and time-management skills.

Able to handle confidential matters with integrity and discretion.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Flexible, adaptable, and able to work beyond normal office hours when required.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Are you willing to travel for this role when required?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?