People & Culture(HR) Executive

EVOLVELAND BHD.; Miri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent HR firm in Miri, Malaysia, is seeking an HR Administrator to handle day-to-day HR tasks, including recruitment processes, payroll management, and compliance with labor laws. This role requires strong organizational skills and a collaborative approach to HR management. Candidates should have experience in HR administration and be able to conduct training for new joiners. Competitive remuneration package offered.

Qualifications

• Experience in HR administration and compliance.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with different departments.

Responsibilities

• Process day-to-day People & Culture administration.
• Coordinate recruitment processes with hiring managers.
• Conduct orientation and relevant training for new joiners.
• Ensure compliance with labor laws and regulations.

Job description

General HR Administration

• Process day-to-day People & Culture administration in an accurate and timely manner
• Correspondences eg Letter of appointment (LOA), Heartist transfer / movement, resignation, promotion etc. as well as updating HR Management System
• Create and update employee data record in system eg tracking of medical benefits, issuance of locker keys, uniforms
• Organize and execute employees’ social, athletic and recreational activities eg townhall, annual dinners, CSR projects, etc.
• Update and track annual and probation period appraisals of all employees
• Work permit applications and follow‑ups
• Assist colleagues with all HR related queries and questions
• Maintain a good working relation with all departments and all professional external contacts

Recruitment

• Coordinate with the hiring managers on the recruitment of employees based on approval by the divisional head and General Manager, following established standards, policies and procedures
• Conduct interviews, screen resumes, and evaluate candidates to identify the best fit for available positions
• Prepare and issue contracts to all new employees
• Conduct and ensure a smooth onboarding experience for all new hires
• Produce monthly reports of annual leave balances for HOD

Learning & Development

• Conduct orientation and relevant training for new joiners on a monthly basis
• Coordinate with HODs updating of quarterly and yearly training calendar of the hotel
• Track and produce monthly reports for HOD on training plans vs execution
• Provide monthly update of training hours attendance reports
• Track to update usage of training portals by producing monthly reports e.g. Atiom, DTS (Learning Management System)
• Retrieve and update HOD on HRDC funds balances / usage

Employees Welfare

• Hostel visits and checks and produce inspection report of every visit

Payroll Management

• Prepare payment of casual workers (every Thursday) and coordinate with Finance team

Compliance and Legal Issues

• Ensure compliance with labor laws, regulations, and industry standards related to employment practices

Your application will include the following questions:

• Which of the following types of qualifications do you have?