Payroll Specialist

Bjak; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Job summary

A payroll solutions provider based in Malaysia is seeking a Payroll Specialist to ensure timely and compliant payroll processing across Malaysia and regional entities. The ideal candidate should have over 3 years of payroll experience, strong attention to detail, and familiarity with Malaysian payroll laws. This role offers opportunities for career growth in a fast-paced and quality-driven environment.

Benefits

Clear career growth opportunities

Fast-paced work environment

Ownership of payroll processes

Qualifications

• 3+ years of payroll experience, preferably multi-country or regional.
• Strong understanding of Malaysian payroll legislation and statutory requirements.
• Ability to manage confidential information with professionalism.

Responsibilities

• Prepare and process monthly payroll for Malaysia and other assigned countries.
• Manage statutory contributions and submissions to comply with laws.
• Conduct monthly payroll reconciliations and manage audits.
• Process salary changes, promotions, bonuses, and ad-hoc payments.
• Manage payroll vendors and ensure compliance with SLAs.
• Identify gaps in payroll processing and recommend improvements.
• Prepare payroll reports for Finance, HR, and management.

Skills

Payroll experience

Attention to detail

Problem-solving skills

Stakeholder management

Tools

Payroll systems

HRIS tools

Job description

The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.

This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.

What You’ll Own

1. End-to-End Monthly Payroll

• Prepare and process monthly payroll for Malaysia and other assigned countries.
• Validate all payroll inputs: new joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT, and more.
• Work closely with HR Ops, HRBP, and Finance to ensure all data is accurate, complete, and approved.

2. Statutory Compliance & Submissions

• Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax) once payroll transitions fully in-house.
• Ensure all payroll processes comply with labour laws and regulatory requirements across all countries.
• Stay updated on statutory changes and apply updates immediately.

3. Payroll Controls, Audits & Reconciliation

• Conduct monthly payroll reconciliations and error checks before payout.
• Manage internal and external payroll audits with high accuracy and readiness.
• Maintain strong payroll controls, documentation, and audit trails.

4. Salary Adjustments & Compensation Inputs

• Process salary changes, promotions, bonuses, allowances, incentives, and ad‑hoc payments.
• Ensure accurate and timely calculations for all compensation‑related items.
• Maintain full confidentiality and data security at all times.

5. Vendor Management & EOR Coordination

• Manage payroll vendors, regional payroll partners, and EOR service providers.
• Validate vendor outputs, ensure accuracy, and resolve discrepancies.
• Ensure vendors follow timelines, SLAs, and compliance standards.

6. Process Improvement & Automation

• Identify gaps, recurring issues, or inefficiencies in payroll processing.
• Recommend and execute improvements to streamline workflows and reduce errors.
• Improve payroll SOPs, documentation, checklists, and process controls.
• Work closely with People Ops & Culture Lead to enhance payroll automation and HRIS integration.

7. Reporting & Documentation

• Prepare payroll reports for Finance, HR, and management.
• Maintain accurate payroll records, dashboards, and documentation for all countries.
• Support budgeting, forecasting, and compensation analysis where required.

What You Bring

• 3+ years of payroll experience, preferably multi-country or regional.
• Strong understanding of Malaysian payroll legislation and statutory requirements.
• Experience with payroll systems and HRIS tools.
• High attention to detail, accuracy, and problem‑solving skills.
• Ability to manage confidential information with full professionalism.
• Strong stakeholder management – able to coordinate with HR, Finance, vendors, and leaders.
• Proactive mindset with a drive to improve processes continuously.

Why Join Us

• High ownership over payroll across Malaysia and regional markets.
• Opportunity to build and refine payroll processes as the company scales.
• Work in a fast‑paced environment that values speed, accuracy, and excellence.
• Clear career growth into Senior Payroll Specialist or Compensation & Benefits roles.
• Be part of a People team committed to strong execution, compliance, and employee trust.