Payroll Executive (Senior/Junior)

Stone Forest Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A professional business services firm is seeking a Payroll Executive in Kuala Lumpur. This role involves managing payroll services, ensuring compliance with regulations, and maintaining accurate financial records. Candidates should possess strong communication skills and have a Diploma/Degree in Human Resource or Accounting. The firm emphasizes growth and offers flexible working hours and additional leave benefits.

Benefits

Flexible working hours

Birthday leave

Self-certified sick leave

Off on key festival eves

Continuous development training

Qualifications

• Experience in processing end-to-end Singapore payroll will be an advantage.
• Knowledge of HCM or Payroll software is a plus.
• Ability to speak and write in fluent English.

Responsibilities

• Process payroll, calculate taxes, and ensure compliance.
• Stay updated on tax laws and ensure accurate payroll tax submissions.
• Maintain accurate payroll records and address discrepancies.

Skills

Strong communication skills

Attention to detail

Proficiency in payroll software

Detail-oriented

Team attitude

Education

Diploma/Degree in Human Resource or Accounting

Diploma/Degree in IT

Tools

MS Office

Job description

Stone Forest Malaysia Sdn Bhd is part of Stone Forest Group, a professional business services firm headquartered in Singapore with established operations in Singapore, Hong Kong and China. At Stone Forest Malaysia, we provide business process outsourcing services strictly only to our office in Singapore, and our clients in Singapore. We are also the innovation centre for the development of Human Resource management application solutions.

Stone Forest Group provides Accounting, Tax & Advisory, Business Process Outsourcing, Formation & Compliance, Contract Staffing & Recruitment, Payroll Outsourcing & HR Advisory, and Technology Services outside of Malaysia. We take care of our clients’ back‑office business services to enable them at every stage of their growing business from market entry to expansion.

GROW PROGRAMME

At Stone Forest Malaysia, we recognise that great people make a great organisation. We value our people and envisage developing every individual to their fullest capacity and performance. We believe in Grow People to Grow Business.

Every employee will be immersed in our “GROW Programme” which comprises a formalised structure framework to support their professional and personal growth, and help them realise full talents and leadership potential. We provide flexible working hours, a birthday leave and self‑certified sick leave, off on key festival eves, all on top of the usual leave benefits. Our office is easily accessible via public transportation (MRT, LRT, Monorail, KTM Komuter, KLIA Transit). Most importantly, we foster an open, team‑centric culture and support your continuous development with training in both technical and soft skills.

Position Summary

Responsible for managing payroll services on behalf of clients. This includes processing payroll, calculating taxes, ensuring compliance with regulations, and providing accurate financial records. You have to collaborate with clients to understand their payroll needs, address inquiries, and ensure timely and accurate payroll processing. Additionally, the Payroll Executives may handle related tasks such as benefits administration, timekeeping, and staying updated on relevant tax laws and regulations. Strong communication skills, attention to detail, and proficiency in payroll software are key attributes for this role.

Job Descriptions

Work closely with clients to understand their payroll needs, gather necessary information, and establish effective communication channels.

Execute end‑to‑end payroll processes, including calculating wages, deductions, and taxes, ensuring accuracy and compliance with relevant laws and regulations.

Stay updated on tax laws and regulations to ensure accurate calculation and submission of payroll taxes. Collaborate with tax authorities and address any related issues.

Maintain accurate and organized payroll records, including employee information, tax forms, and other relevant documentation.

Address and resolve payroll discrepancies, errors, or issues promptly. Investigate and correct any anomalies in payroll processing.

Ensure the confidentiality and security of payroll data. Implement measures to protect sensitive information from unauthorized access.

Monitor and ensure compliance with labor laws and regulations related to payroll and employee compensation.

Maintain clear and transparent communication with clients, updating them on payroll processing, addressing inquiries, and managing expectations.

Identify opportunities for process improvements and implement changes to enhance the efficiency and effectiveness of payroll operations.

Stay current with advancements in payroll technology and industry trends, adapting strategies and processes accordingly.

Demonstrate strong problem‑solving skills to address complex payroll issues, troubleshooting system‑related problems, and implementing effective solutions.

Prepare and assist in audits related to payroll processes, ensuring that all documentation and procedures comply with audit requirements.

Attributes and Experience Required

Candidate must be at least a Diploma/Degree in Human Resource/Accounting or any experiences equivalent.

Diploma/Degree in IT is a plus.

Experience in processing end‑to‑end Singapore payroll will be an advantage.

Passionate in client servicing and Individual should enjoy continual learning and often excited over new technologies.

Knowledge of HCM or Payroll software a plus.

Experience working in an outsourcing environment or have managed large‑in‑house/outsourced payroll headcount will be an advantage.

A good working knowledge and understanding on the whole payroll processing cycle including filing of government claims and tax submission.

Proficiency in MS Office with strong MS Excel skills Excellent.

Ability to speak and write in fluent English.

Excellent communication skills, written and verbal and ability to liaise effectively with various stakeholders.

Team attitude and ability to work with a variety of skillsets and autonomously.

Detail‑oriented, organized with solid time‑management experience and able to work under time pressure.

Unlock job insights

Salary match Number of applicants Skills match

Candidate Application Questions

• Which of the following Microsoft Office products are you experienced with?
• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• How many years of payroll experience do you have?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Payroll Executive?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?

RSM Stone Forest provides a comprehensive suite of business solutions to support your growth in Singapore and globally. We help simplify, digitalise, and manage your business functions, allowing you to focus on generating revenue and growing your presence.

For over 35 years, our firm has built a reputation on technical competence, proactive client service, and a commitment to uncompromising integrity, professionalism, and high standards of service. Clients benefit from our one‑stop professionalism, convenience, and peace of mind.