PABX Supervisor

InterContinental Hotels Group; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A global hospitality leader seeks a dedicated individual for a supervisory role in their Kuala Lumpur location. The successful candidate will manage daily PBX operations, provide exceptional support for guest inquiries, and uphold high service standards. Ideal applicants will have a diploma in hospitality, experience in a supervisory role, and possess strong communication skills, including proficiency in the local language. Join us in delivering outstanding guest experiences while being part of a warm and inclusive team.

Qualifications

• 1-2 years of experience in hospitality or related field.
• 1 year in a supervisory role in luxury hotel/resort preferred.
• Ability to work varied shifts, including weekends and holidays.

Responsibilities

• Supervise daily PBX/Call Center operations.
• Act as the primary contact for guest inquiries and complaints.
• Generate reports on call volume, service metrics, and guest feedback.
• Process phone-based reservations when necessary.

Skills

Multilingual communication

Customer service

Problem-solving

Education

Diploma or higher education in Hospitality

Tools

PBX systems

Hotel property management systems

Microsoft Office Suite

Job description

You have already told us that you are driven and detailed by nature and that you love everything to be just right, which means you will feel perfectly at home in this team.

Regarding the role, it’s as the job title says really, embodies our bold, passionate, and innovative spirit, ensuring we deliver exceptional, guest-centric service. This role ensures seamless daily operations, fosters a culture of warmth and inclusiveness, and upholds Kimpton’s commitment to creating unique, tailored experiences for every guest.

There’s a lot of people around in the hotel, so you will need to be able to communicate well with everyone. We would love it if you were multi-lingual, but it’s not essential.

You will uphold Kimpton’s mission to deliver \"heartfelt, human connections\" by ensuring seamless communication and exceptional service for guests and staff. Foster a culture of inclusivity, creativity, and self-leadership, reflecting Kimpton’s boutique hospitality ethos.

Operational Management

Supervise daily PBX/Call Center operations, ensuring efficient call routing, message handling, and wake-up services for guests and internal departments. Monitor call quality and response times, adhering to luxury standards (e.g., Forbes Travel Guide). Troubleshoot PBX system issues in collaboration with IT/Engineering teams. Maintain inventory of operational supplies (e.g., headsets, directories).

Guest & Team Support

Act as the primary contact for guest inquiries, complaints, and emergencies, resolving issues with professionalism and empathy. Train and mentor PBX agents on luxury service protocols, including phone etiquette and crisis management. Ensure adherence to key control, credit policies, and safety procedures.

Administrative & Reporting

Generate reports on call volume, service metrics, and guest feedback to identify trends and improve processes.

Assist in scheduling and payroll management to meet budget goals.

Maintain logs (e.g., Front Desk logbook, trace files) for continuity across shifts.

Revenue Management Support

Process phone-based reservations when the reservations department is unavailable. Upsell hotel amenities and services appropriately during call interactions. Verify guest credit information and follow established credit policies.

Lead by example, covering shifts as needed and ensuring team adherence to grooming/uniform standards. Collaborate with Front Desk, Housekeeping, and Concierge to coordinate guest requests (e.g., VIP arrivals, special amenities). Conduct monthly team meetings and training sessions.

Technical Skills & System Knowledge

Proficiency with PBX systems (Cisco, Avaya, or Mitel preferred). Experience with hotel property management systems (PMS). Competency in Microsoft Office Suite (Word, Excel, Outlook). Ability to operate multi-line phone systems and peripheral equipment. Understanding of VoIP technology and digital communication platforms. Knowledge of emergency systems including fire alarms and security protocols.

WHAT WE NEED FROM YOU

• Diploma /higher education qualification/equivalent in Hospitality specialisation or related field
• One to two years of experience in a hospitality experience, or an equivalent combination of education and work experience in similar role. 1 year in a supervisory role (luxury hotel/resort preferred). Ability to work varied shifts, including weekends/holidays. Ability to handle high-pressure situations with grace.
• Must speak local language. Other languages preferred.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.