PA to Deputy COO

VIZIONE HOLDINGS BERHAD; Petaling Jaya; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading construction company in Malaysia is seeking an experienced Personal Assistant to support the Deputy COO. The role involves managing schedules, preparing documents, and acting as a primary liaison with external parties. The ideal candidate should possess strong organizational skills, proficiency in office software, and the ability to handle sensitive information discreetly. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Proven experience as a Personal Assistant, preferably for high-level executives.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in office software and IT tools.
• Discretion in handling sensitive information.

Responsibilities

• Assist and attend meetings with the Deputy COO and prepare essential documents.
• Act as the primary liaison with external parties for effective communication.
• Efficiently manage the Deputy COO's calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage document records and ensure smooth information flow within the organization.

Skills

Organizational skills

Communication skills

Proficiency in office software

Discretion and confidentiality

Job description

Add expected salary to your profile for insights

Assist and attend meeting with the Deputy COO, coordinating meetings, preparing essential documents, take accurate minutes, and aid in the preparation of materials. Ensure timely follow-ups on action items for seamless business operations.

Act as the primary liaison with external parties, including bankers, financial advisors, agents, investors, and regulatory bodies, to facilitate effective communication and relationship management.

Efficiently manage the Deputy COO's calendar, appointments, and travel arrangements to optimize time management.

Prepare and edit correspondence, reports, presentations, and other documents.

Assist in preparing for company events and functions, ensuring meticulous documentation and logistics management.

Handle incoming and outgoing communications of the Deputy COO, manage and maintain document records, filing systems both physical and electronic formats, and ensure smooth information flow within the organization.

Provide technical support for IT tools and software to ensure the Deputy COO's electronic devices and systems function seamlessly.

Perform general office tasks (Deputy COO's Office) such as data entry, filing, and office supply management.

JOB REQUIREMENTS

Proven experience as a Personal Assistant, preferably supporting high-level executives in business-related tasks.

Strong organizational and time-management skills with a focus on optimizing business operations.

Excellent communication and interpersonal skills for effective liaison with external parties, internal staff, and the Board of Directors.

Proficiency in office software and IT tools for documentation, communication, and technical support.

Discretion and confidentiality in handling sensitive information.

Ability to work independently, take initiative, and anticipate business-related needs.

Flexibility to adapt to changing priorities in a dynamic business environment.

Unlock job insights

Salary match Number of applicants Skills match

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Chief Operating Officer?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

Vizione Holdings Berhad is a leading construction company listed on the main Board of Bursa Malaysia. The Group has over 20 years track record of successful construction projects of all types ranging from townships, residential properties, schools, factories, medical faculties and etc to commercial properties. The Group has been involved in its market niche of government housing scheme for more than 16 years where it is the market leader. Presently the Group has almost RM4 Billion contracts secured in hand and is actively securing more projects. The Group is also expanding its business into infrastructure projects and infrastructure related activities and exploring opportunities in selected low risk property developments. The Group has won numerous awards, recognition and accolades for efficient and early project delivery, attainment of high quality standards, subcontract management and training and ergonomic and aesthetic design (design and build projects). Every the Group continues to invest in innovation, value engineering, efficiency improvement and development of technical expertise.