PA / Office Manager

Randstad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading staffing and recruitment firm in Kuala Lumpur is seeking an experienced office manager to oversee day-to-day operations, including administration, human resources, and official communication with government ministries. The ideal candidate should have at least three years of relevant experience, be fluent in English and Bahasa Malaysia, and possess strong planning and management skills. This role offers a dynamic environment where effective multitasking is essential, and a Bachelor's degree is preferred.

Qualifications

• At least three years’ relevant professional experience in an office-based role.
• Fluent in English and Bahasa Malaysia for stakeholder communication.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.

Responsibilities

• Manage day-to-day office operations including administration and HR.
• Coordinate communications with Malaysian Government Ministries.
• Provide logistical support for official visits and arrangements.

Skills

Planning

Management skills

Interpersonal skills

Education

Bachelor Degree

Tools

Microsoft Office Suite

Job description

Job Details

• Day-to-day office management, including administration, human resources, security, health and safety
• Management of official communication with Malaysian Government Ministries
• Management and coordination of office and diary, including the external mailbox and phone lines
• Day to day management of driver
• Provision of logistical support for official visits (including arranging bilateral meetings, local transportation, accommodation, etc.)
• Arranging travel and protocol matters
• Records management, inventory management, and maintenance of contacts database
• Preparation of informal translations

Essential Requirements

• At least three years’ relevant professional experience in an office based role
• Fluent in English and Bahasa Malaysia for stakeholder communication; a written test may apply
• Ability to work effectively in a fast-paced environment, manage multiple tasks and meet deadlines, plan and organise work and assignments with minimal supervision
• Proven ability to collate and distil large amounts of information, summarising findings to be used for management decisions and planning
• Excellent interpersonal, leadership and organisational skills and ability to work well in a team
• High level of discretion, commitment, reliability and attention to detail
• Computer literacy and information management skills
• Good working knowledge of Microsoft Office Suite (Outlook, Word, Excel)

Skills

strong planning, management skills and excellent interpersonal skills

Qualification

no additional qualifications required

Education

Bachelor Degree