PA cum Admin

Pentas Flora Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in office administration is seeking a proactive PA cum Administration Executive in Kuala Lumpur. This role involves supporting daily office operations, coordinating activities, and managing office supplies. The ideal candidate should have at least a Diploma or Degree in Business Administration or Hospitality Management, with 2-3 years of experience. Strong organisational skills and proficiency in Microsoft Office are required, and Mandarin-speaking ability is a plus. Competitive salary and benefits offered.

Qualifications

• Minimum 2-3 years of similar working experience preferred.
• Ability to converse in Mandarin is an advantage.

Responsibilities

• Support daily office operations to ensure compliance and efficiency.
• Prepare meeting rooms and manage basic hospitality arrangements.
• Coordinate administration activities and manage office supplies.
• Maintain office cleanliness and manage company courier services.

Skills

Organisational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration / Hospitality Management

Job description

We are looking for a proactive and well‑organised PA cum Administration Executive to support daily office operations and ensure a smooth, efficient, and compliant working environment. The ideal candidate is detail‑oriented, presentable, and able to multitask effectively in a fast‑paced environment.

Prepare meeting rooms, refreshments, and basic hospitality arrangements for meetings and events.

Coordinate administration activities throughout the company to ensure efficiency and maintain compliance with company policy.

Track and replace office supplies as necessary to avoid interruptions in accordance to the standard front office procedures.

Manage and maintain office car park and any other electrical work.

Maintain office cleanliness and hygiene at all times.

Set up and manage company’s fix line and employees’ business line.

Replenish office’s pantry refreshment, supply or any other provisions.

Record monthly company expenses (utilities, internet and water) for the corporate office.

Manage company courier services.

Prepare and manage new and resigned employees on‑boarding/off‑boarding documents.

Assist in annual company asset inventory.

Input information through Auto Count for monthly report for PF Group Admin expenses.

Liaise with business card vendor and distribution of business cards.

Managing Office Hostel – Replenishment of items, cleaning service, request for repair etc.

Organise any company festive or other event(s).

Job Requirements:

Candidate must possess at least a Diploma or Degree in Business Administration / Hospitality Management or equivalent.

Preferably with min 2-3 year(s) of similar working experience.

Presentable and assertive.

Proficient in Microsoft Office.

Strong organisational skills and high attention to details.

Strong interpersonal and communication skills.

Ability to converse in Mandarin will be an added advantage, as the role requires liaising with Mandarin‑speaking clients.