PA cum Admin Executive

Baxian; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private family management service in Kuala Lumpur seeks a highly organized individual to manage travel arrangements, perform household management tasks, and maintain family schedules. The ideal candidate demonstrates exceptional attention to detail, confidentiality, and efficiency under pressure. Responsibilities include booking travel, coordinating schedules, and liaising with contractors for home projects, making it crucial for the candidate to anticipate needs effectively.

Qualifications

• Exceptional attention to detail and error-free work.
• Ability to maintain confidentiality and urgency.
• Efficiently work under pressure and adapt to changes.

Responsibilities

• Arrange family travel plans including flights and accommodations.
• Manage active family calendars across time zones.
• Ensure timely renewals of family identity documents.

Skills

Attention to detail

Confidentiality

Organisational skills

Interpersonal skills

Knowledge of Apple products

Job description

Job Responsibilities

• Arrange family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itineraries, etc.


• Manage extensive and highly active family calendars across different time zones.


• Upkeep and ensure timely renewals of all family identity documents e.g. passports, re-entry permits, APEC cards, etc.


• Work on a variety of specific projects including business development and corporate communication initiatives and events.


• Source for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance.


• Arrange appointments and restaurant reservations for personal and professional needs.


• Assist with family and household events e.g. RSVP, catering, etc.


• Source, liaise, and schedule external contractors for various home upgrading projects and repair works.


• Collaborate with other departments and stakeholders for various tasks as assigned.


• Run errands and ad-hoc duties as and when assigned.

Job Requirements

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment.


• Maintains a high level of confidentiality and sense of urgency.


• Able to work under pressure as well as deal with interruptions and other unexpected events and make necessary adjustments.


• Highly organised, detail-oriented, efficient, responsible, and self-motivated.


• Knowledgeable and resourceful on a wide range of areas related to the role.


• Good interpersonal skills with strong work ethics.


• Perceptive in understanding the employers’ likes and dislikes and able to anticipate needs.


• Knowledgeable about Apple products is a plus.