Operations / Admin Officer

Sudi Jaya Services; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local administrative service provider in Bayan Lepas, Malaysia, is seeking a dedicated administrative professional to enhance office operations. The ideal candidate will provide comprehensive support, manage office supplies, coordinate transportation, and assist new employees during onboarding. Strong communication skills and organizational abilities are essential, and the role includes preparing reports and handling communications. Benefits include annual leave and health insurance.

Benefits

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Qualifications

• Proven experience in administrative roles with strong organizational skills.
• Ability to manage office supplies and ensure accurate record keeping.
• Excellent communication skills for handling correspondence.

Responsibilities

• Provide comprehensive administrative support for smooth office operations.
• Manage and maintain office supplies and equipment.
• Coordinate employee transportation and maintain vehicle compliance.
• Assist in preparing reports and presentations as needed.
• Support onboarding and handle incoming communications.

Skills

Communication skills

Organizational skills

Customer service

Job description

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
• Coordinate employee transportation, ensuring adherence to safety regulations and maintaining vehicle condition.
• Maintain accurate records of vehicle maintenance, inspections, and compliance with government regulations.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the onboarding process for new employees, including preparing workstations and providing necessary information.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.

Requirements

• Assist in daily administrative tasks, ensuring smooth office operations and efficient workflow.
• Provide comprehensive administrative support to various departments, including managing correspondence, preparing documents, and maintaining records.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Manage office supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, in a professional and timely manner.
• Maintain accurate and organized filing systems, both physical and electronic, for easy retrieval of information.
• Assist in the preparation of reports, presentations, and other documents as required.
• Support the implementation of company policies and procedures, ensuring compliance with regulations.
• Collaborate with team members to identify and resolve operational issues, contributing to a positive and productive work environment.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving concerns promptly and effectively.

Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO

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