Operation Admin Executive (Mandarin Speaker)

EPS Consultants; Kajang Municipal Council; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Kajang is seeking operational support to manage heavy machinery delivery and documentation. The ideal candidate will liaise with government entities, ensuring compliance and efficient operations. Fluent Mandarin and relevant experience are required. The role demands multitasking and strong communication skills, handling various correspondence professionally. This position also involves working alternate Saturdays.

Qualifications

• Fluent in Mandarin (spoken and/or written).
• Minimum 1 year of experience liaising with government agencies.
• Must demonstrate a good professional attitude.

Responsibilities

• Provide operational and administrative support for the movement of heavy machinery.
• Liaise with government agencies to ensure compliance.
• Manage correspondence in a timely manner.

Skills

Ability to multitask effectively

Strong communication skills

Job description

Overview

• Provide operational and administrative support for the movement, and delivery of heavy machinery.
• Liaise with government agencies including DOSH, PUSPAKOM, JPJ, and others to schedule inspections and ensure compliance.
• Preparing handover checklists, warranty documents, and user manuals
• Recording the delivery date to determine the official warranty start date
• Ensuring all documentation is filed and updated in the internal system
• Key in and manage accurate data records in the internal system (inventory, delivery, service schedules, etc.)
• Process documents in accounting system such as invoices, quotations, and petty cash claims; track and file inspection reports.
• Manage correspondence, including handling phone calls, emails, and written communication in a timely and professional manner.
• Act as a liaison between departments to ensure smooth communication, better workflow, and task coordination.
• Work closely with internal teams to ensure timely completion of tasks and effective communication.
• Arrange courier services for document dispatches, spare parts, and handover materials as needed.
• Monitor and report delivery/inspection progress to the operations team and management.
• Perform any ad hoc tasks assigned by superior to support day-to-day operational needs.
• Troubleshoot and ensure day-to-day tasks are executed smoothly and promptly.

Qualifications

• Nationality: Malaysian
• Working Hours: Able to work on alternate Saturdays to ensure smooth business operations (1st & 3rd Saturday every month)
• Language Proficiency: Fluent in Mandarin (spoken and/or written)
• Experience: Minimum 1 year of experience liaising with government agencies such as DOSH, PUSPAKOM, and JPJ
• Skills:
• Ability to multitask effectively
• Strong communication skills, including handling phone calls, emails, and written correspondence in a timely manner
• Professionalism: Must demonstrate a good professional attitude and manner