Office & HR Administrator

Esri Australia; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading GIS solutions provider in Malaysia is seeking an energetic Office & HR Administrator. This entry/junior level role involves managing office administration and supporting HR functions. The ideal candidate should have a business administration qualification and 1-3 years of relevant experience. Candidates must hold Malaysian citizenship. Responsibilities include overseeing office maintenance, onboarding processes, and coordinating employee activities. Join a dynamic team and contribute to impactful solutions.

Qualifications

• Minimum of 1 to 3 years of office administration and HR support experience.
• Proficient in document management and procurement processes.
• Experience in organizing meetings and small events.

Responsibilities

• Oversee day-to-day office maintenance and coordinate repairs.
• Coordinate administrative arrangements for onboarding and offboarding.
• Support employee engagement activities and staff events.

Skills

Office administration experience

HR support experience

Effective communication skills

Problem-solving skills

Attention to detail

Education

Business administration related qualification

Job description

We deliver the best GIS solutions in the world, with the brightest minds on the map.

What are the issues that matter most to you? Climate change, national security, disaster response?

At Esri Malaysia you'll work with people at the forefront of these issues, connect them with the best tech and solutions and get an inside look into the real-world challenges that shape our future.

We turn problems into opportunities, and that takes two things:

• The most powerful GIS technology and solutions.
• Driven, talented, and passionately curious people.

Here we connect them, and that’s how we achieve incredible things for communities, economies, and for your career.

This is an entry/junior level position.

You must hold Malaysian citizenship to be considered.

About the Role

We are looking for an Office & HR Administrator who is service-oriented, highly organized, an effective communicator, and a collaborative team player, committed to supporting smooth office operations and strengthening our people-related processes.

Responsible for a portfolio of administrative and HR functions, the Office & HR Administrator plays a key role in supporting the Company’s operational and staffing objectives. This role oversees day-to-day office management, coordinates HR activities, facilitates clear communication across teams, and ensures that both immediate and long-term administrative and HR needs are met.

Your key responsibilities will include:

Office Administration

• Oversee day-to-day office maintenance and coordinate with Building Management for repairs and fault reporting.
• Ensure that office facilities (e.g., air-conditioning, pest control, water filters, and photocopiers) are regularly serviced, and that cleanliness and hygiene standards are upheld through coordination with service vendors.
• Manage procurement and logistics processes, including obtaining quotations, raising purchase requests and purchase orders, verifying vendor invoices.
• Monitor and maintain adequate stock levels of office and pantry supplies, ensuring timely replenishment.
• Coordinate meeting arrangements and provide administrative support for internal meetings, audits, and business events.
• Maintain and update office asset inventory, including equipment tagging and record keeping.
• Assist with administrative tasks such as printing, lamination signage, and other office-related support as required.
• Handle day-to-day administrative task such as filing and managing correspondence.
• Perform additional office administration duties and ad-hoc assignments as directed

HR Administration

• Coordinate administrative arrangements for employee onboarding and offboarding employees, including preparation of welcome kits and workstation set up.
• Liaise with Building Management on access card applications and maintenance of access records and review employee car park applications.
• Conduct office orientation for new joiners, including tours, fire exit briefings, and safety procedure.
• Support employee engagement activities and staff events.
• Review monthly employee flexible benefits expense claims.
• Coordinate employees’ gifts for occasions such as newborns, hospitalisation, or condolences.
• Coordinate interview arrangements and provide administrative support for recruitment activities

About You

We are on the lookout for an energetic and dedicated Office & HR Administrator to join our dynamic team. The ideal candidate will excel at supporting daily office operations, fostering positive employee experiences, and using their strong communication and organizational skills to help drive our wider business objectives. If you are proactive, people-focused, and thrive in a fast-paced environment, we would love to hear from you.

To be successful in this role, you will need:

• Business administration related qualification and or minimum of 1 to 3 years of relevant experience office administration and HR support.
• Proficient in document management, inventory tracking, and procurement processes.
• Experience in meeting organization and small event coordination.
• Effective verbal and written communication skills.
• Strong problem-solving skills with a hands-on and proactive approach to daily operations.
• Attentive to detail and committed to delivering timely and accurate work.
• High level of integrity, responsibility, and commitment to work excellence.
• Attitude and behavior aligning to Boustead Geospatial’s core values.

Discover how our values shape our impact, your journey begins with one click here

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

Please note that Esri Malaysia does not accept unsolicited resumes from recruiters or employment agencies.

For further details or if you have any questions, please contact our Talent Acquisition team by mail at [e-mail].