Office Assistant

QUANTUM GLOBAL TECHNOLOGIES, LLC; Batu Kawan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A technology company in Malaysia is seeking an Office Assistant to oversee cafeteria management, handle employee transport arrangements, and provide clerical support to HR. The ideal candidate has a proactive mind, strong computer skills, and at least 2-5 years of experience in a related field. If you thrive in a diverse workplace and are committed to quality, apply today!

Qualifications

• At least 2-5 years of working experience in the related field.
• Able to work independently.
• Experience in handling cafeteria and transport arrangements.

Responsibilities

• In charge of cafeteria management and related issues.
• Handle employee transport arrangements.
• Support company events and clerical tasks for HR.

Skills

Proactive self-starter

Analytical mind

Problem-solving skills

Computer Skills: MS Excel, MS PowerPoint, MS Word

Good work attitude

Ability to work under tight deadlines

Valid driving license

Required language: English

Bahasa Malaysia (Mandarin is a plus)

Education

Professional Cert and Diploma

Tools

MS Excel

MS PowerPoint

MS Word

Job description

Join UCT and be part of the fastest-growing sector in the world! We indirectly touch every semiconductor chip that goes into every smartphone, smart car and device that uses artificial intelligence. This is a critical time for the semiconductor industry and for UCT - as technology evolves, we evolve with it. UCT is a diverse workplace where every talented employee is committed to continuous innovation, challenging the status quo and exceeding customer expectations. If you are a person with a relentless drive to succeed, a strong focus on quality with a passion for success – join us today!

UCT is looking for a talented Office Assistant to join us in Malaysia. The Office Assistant performs clerical duties to help an office run smoothly and efficiently. Their duties include taking care of canteen, employee transportation, arranging company event, & provide clerical and administrative support to Human Resources etc.

Essential Duties And Responsibilities

• In charge for cafeteria
  • Manage / monitor cafeteria and resolve any related issues coming from Management and Employees.
  • Verify monthly invoice submit by caterer and raise PR.
  • In charge and liaise with caterer on UCTM event, e.g. Hari Raya, CNY, Deepavali & Xmas
  • Food arrangement for visitors/customers
  • Ordering kitchen chemical for caterer usage to clean the kitchen.
  • Responsible for the safety, health, hygiene, and general welfare of all the cafeteria/caterers.
  • To make sure cafeteria system is always in good condition for employees to scan their badge for the daily free meals base on company subsidy.
  • Work closely with facility/maintenance/EHS team and coordinate for cafeteria facilities/maintenance and equipment maintenance, replacement, or repairs.
• In charge for transport
  • Handle employee transport arrangements.
  • Communicate with the transporter on the complaint and other issues.
  • Deal with employee who needed the transport and arrange for them according on location needed.
  • Receive and verify monthly invoice and raise the PR.
• UCTM event
  • Handle any event for company (celebration / goodies bag / decoration).
  • Communicate with vendors/suppliers for the event base on management requirement.
  • Involved and committee for any events in company.
  • Source purchased and deal with supplier for any event/gifts for employees.
  • Provide clerical and administrative support to Human Resources executives.
  • Raise monthly payment for caterer, transporter, Insurance, Panel clinics, Worker Agency and etc. – will create PR/PO in SAP system and follow up with the approver (GM) and to make sure payment has been made to the supplier or vendors base on company terms.
  • Liaise with HR Department on staff attendance and other staff matter.
  • Liaise with training provider for teambuilding activities or any outside vendors for employee activities.
  • Support employee engagement activities such as sports club and teambuilding in the Company.
  • Keep track and monitor foreign worker’s ESD / passport renewal.
  • Deal with PosLaju for EP Sticker delivery.
  • Preparation for customer or visitors during visit.
  • To deal with relevant authorities for relevant matters.
  • Support general office management including supplies, cleanliness, etc.
  • To keep in stock for benefit and monitor inventory stationaries.
  • Support recruiter for hiring:
  • Arrange online interview with the candidate / Interviewer.
  • Entertain candidate during walk in interview.
  • Prepared offer letter for the hired candidate.
  • Call and offered candidate, to explain all the company benefits and follow up with them base on timeline given.
  • Manage documentation & responsible keep records.

Knowledge, Skills And Abilities

• Proactive self-starter with an analytical mind and problem-solving skills.
• Able to work independently.
• Computer Skills: MS Excel, MS PowerPoint, MS Word, able to interact and communicate well with colleagues.
• Possess good work attitude and able to work under tight deadlines.
• Possess a valid driving license (if any).
• Required language: English & Bahasa Malaysia (if with Mandarin will be good).

Educational/Certification Requirement

• Candidate must possess at least a Professional Cert and Diploma OR equivalent related experience.

Experience Requirement

• At least 2-5 Years of working experience in the related field.

Work Environment

Physical Demands and Working Conditions:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Works in a manufacturing environment.

Physical Demands

• Ability to kneel, reach, walk, push, pull and grasp.
• Ability to move arms, hands, and fingers.
• Ability to sit for sustained periods.
• Required to wear personal protective equipment.
• Prolonged sitting with some standing and bending intermittently during work hours.
• Subject to interruptions.

Environmental Exposure

• Required to wear personal protective equipment where applicable.
• Subject to frequent interruptions.
• The ability to talk on the phone and use a computer for extended periods may be required.
• May involve exposure to moderate noise levels from printers, faxes, computers, etc.

Overnight Travel

• Work may require out-of-town travel depending upon assignment (training and meeting).

At Ultra Clean Technology, we do not just welcome diversity - we celebrate it! Ultra Clean Technology is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under laws and regulations.