Office Administrator

Chemiseed Sdn. Bhd.; Subang Jaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

Chemiseed Sdn. Bhd. in Subang Jaya is seeking a full-time Office Administrator to support daily operations across HR, admin, and accounting.

The role requires a proactive, highly organized individual capable of handling confidential information and multi-tasking in a small team. Responsibilities include maintaining employee records, processing payroll and statutory submissions, managing office documentation, handling AP/AR, and assisting with month-end close.

Qualifications

• Diploma or degree in Business Admin, HR, Accounting, Finance, or related field.
• Minimum 2 years' relevant experience in administration, HR, or accounting.
• Knowledge of Malaysian employment practices and payroll processes.
• Proficient with MS Office; Excel and Word essential.

Responsibilities

• Maintain employee records, attendance, leave, and personnel files.
• Prepare payroll and handle statutory submissions (EPF, SOCSO, EIS, PCB).
• Manage office administration, filing, contracts, licenses, and records.
• Process AP/AR, invoices, purchase orders, and supplier payments.
• Assist monthly closing and liaise with auditors and tax agents.

Skills

Organizational skills

Time management

Analytical skills

Communication

Independent worker

Confidentiality

Multitasking

Education

Diploma/degree in Business Admin, HR, Accounting, Finance, or related field

Degree preferred

Tools

AutoCount

E-Invoicing

Microsoft Office

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Chemiseed Sdn. Bhd. is an agricultural company established in 2003, specializing in the supply of cover crop seeds and organic fertilizers. Over the years, the company has grown to become a major supplier of cover crop seeds in Southeast Asia, Oceania, and South America. In addition, Chemiseed Sdn. Bhd. is the sole distributor of SoilBiotics products from the USA in Malaysia, offering non-toxic, high-grade natural substances to improve soil conditions and plant health.

Role Description

This is a full-time on-site role for an Office Administrator located in USJ, Subang Jaya. The Office Administrator will play a key role in supporting the company's daily operations across administration, human resources, and accounting functions. The role requires a highly organized and proactive individual who is able to manage multiple responsibilities while ensuring accuracy, confidentiality, and efficiency in all tasks.

Key Responsibilities

HR & Payroll

• Maintain employee records, attendance, leave administration, and personnel files.
• Prepare payroll and coordinate statutory submissions (EPF, SOCSO, EIS, PCB).
• Administer employee benefits, claims, and HR-related documentation.
• Ensure HR records and documentation are properly maintained and updated.

Admin

• Manage office administration, filing systems, and company documentation.
• Handle company correspondence, contracts, licenses, permits, and corporate records.
• Liaise with suppliers, vendors, and service providers.
• Coordinate meetings, exhibitions, and company events.
• Monitor office supplies, office logistics, and facility maintenance.
• Prepare reports, letters, and internal communications.
• Support management with ad-hoc administrative assignments and daily operational matters.

Accounts

• Handle Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare quotations, purchase orders, invoices, payment vouchers, official receipts, and other related documentation.
• Perform bank reconciliations and maintain petty cash records.
• Assist in monthly account closing activities.
• Monitor customer collections and supplier payments.
• Maintain accounting records and liaise with auditors, tax agents, and other relevant parties.
• Ensure accounting documentation is properly maintained and organized.

Qualifications

• Minimum Diploma in Business Administration, Human Resources, Accounting, Finance, or a related field. Degree is preferred.
• Minimum 2 years of relevant working experience in administration, HR, accounting, or a similar role.
• Knowledge of Malaysian employment practices, payroll processes, and statutory requirements.
• Familiarity with AutoCount accounting software and E-Invoicing is an added advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational, planning, and time management skills.
• Ability to multitask and manage competing priorities effectively.
• Strong attention to detail with a high level of accuracy.
• Good analytical and numerical skills.
• Effective verbal and written communication skills.
• Able to work independently with minimal supervision.
• Trustworthy and able to maintain confidentiality when handling sensitive information.
• Candidate must possess own transportation.

What We're Looking For

The ideal candidate is someone who enjoys keeping things organized, takes ownership of their work, and is comfortable handling a mix of HR, administrative, and accounting responsibilities. We value individuals who are proactive, dependable, and willing to learn and grow with the company.