Office Administrator

PIXELATE EVERYTHING; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading office management firm in Puchong, Malaysia is seeking an Office Administrator to manage day-to-day operations, vendor relations, and office supplies. The ideal candidate should be a Chinese speaker with strong organizational skills, able to multitask effectively. Proficiency in Microsoft Office and Google Workspace is essential. Previous experience in office administration or facilities support is a plus. The role involves providing administrative assistance and maintaining an organized working environment.

Qualifications

• Prior experience in office administration or facilities support is an advantage.
• Strong communication and coordination skills.
• Able to multitask and work independently.

Responsibilities

• Manage day-to-day office operations for a smooth environment.
• Handle office purchasing and vendor management.
• Ensure pantry and office supplies are well-stocked.
• Maintain records of office inventory and assets.
• Provide general administrative support to management.

Skills

Chinese Speaker

Time Management

Organizational Skills

Communication Skills

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

Responsibilities

1. Office & Facilities Management

• Manage day-to-day office operations to ensure a smooth and organized working environment.
• Coordinate with building management on office facilities, access cards, maintenance, and security matters.
• Assist in sourcing and evaluating new office spaces when required.
• Liaise with landlords, property agents, and building management on office-related matters.

2. Purchasing & Vendor Management

• Handle office purchasing, including stationery, equipment, pantry items, and general office supplies.
• Conduct price comparisons and source cost-effective vendors and suppliers.
• Coordinate with vendors and suppliers on quotations, deliveries, and invoicing.
• Maintain good working relationships with external vendors and service providers.

3. Pantry & Office Supplies Management

• Manage pantry supplies and ensure sufficient stock at all times.
• Monitor usage and plan replenishment of office consumables.
• Ensure pantry and common areas are clean, organized, and well-stocked.

4. Inventory & Asset Management

• Maintain proper records of office inventory, assets, and equipment.
• Track issuance, movement, and condition of office assets.
• Support periodic stock checks and inventory audits.

5. Administrative & Ad-hoc Support

• Provide general administrative support to management and teams.
• Assist with documentation, filing, and record-keeping.
• Support office events, meetings, and company activities when required.
• Perform ad-hoc tasks and assignments as directed by management.

Requirements

• Chinese Speaker
• Prior experience in office administration or facilities support is an advantage.
• Good organizational and time-management skills.
• Strong communication and coordination skills.
• Able to multitask and work independently.
• Proficient in Microsoft Office / Google Workspace.
• Responsible, proactive, and detail-oriented.