OFFICE ADMINISTRATOR

Ng Chin Siu & Sons Rubber Estates; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local rubber estate company in Kuala Lumpur is seeking a front desk personnel to provide administrative support to the Director and manage visitor interactions. The ideal candidate should have at least 3 years of experience in administrative roles, possess strong communication skills, and be proficient in basic MS Office tasks. The role includes managing calls, travel arrangements, and office supplies, ensuring smooth operations within the company. Competitive package and professional development opportunities offered.

Qualifications

• Minimum 3 years of working experience in an administrative role.
• Good command of English (both spoken and written).
• Ability to maintain confidentiality in performing duties.

Responsibilities

• Act as front desk personnel and direct visitors.
• Provide secretarial support to the Director.
• Manage incoming calls and courier arrangements.
• Assist Directors with travel arrangements.
• Provide general administrative support.

Skills

Strong communication skills

Attention to detail

Basic MS Office (Word, Excel, PowerPoint)

Education

STPM or Diploma in Business Studies/Administration/Management

Job description

Act as front desk personnel by greeting, welcoming, and directing visitors to the appropriate parties or meeting areas.

Provide secretarial support to the Director, including managing confidential correspondence, schedules, and executive administrative tasks.

Handle incoming telephone calls and transfer to the relevant individuals or departments.

Manage courier service arrangements (incoming and outgoing).

Assist Directors with travel arrangements and expense claim submissions.

Provide administrative support including filing, copying, scanning, preparing meeting areas and materials, arranging refreshments, and data entry.

Monitor, maintain, and replenish pantry and office stationery supplies.

Provide accounting, administrative, and clerical support to Finance, Administration, and HR Departments.

Oversee general office administration duties, including maintenance of office equipment (copiers, water filters, etc.).

Assist in hotel reservations, meeting/event arrangements, and related logistics.

Record ad prepare minutes of minute during management meetings.

Assist with IT asset management lifecycle: receiving deliveries, unboxing and storing hardware/software securely, printer setup, and basic troubleshooting.

Carry out any other duties or objectives assigned from time to time.

Job Requirements:

Possess at least STPM or Diploma in Business Studies/Administration/Management or equivalent.

Demonstrate strong communication skills and strong attention to detail.

At least 3 years working experience in the administrative role.

Good command in English (both spoken and written).

Able to use basic MS Office (Words, Excel, Power Point).

Ability to maintain confidentiality in performing duties.