Office Administrator

BID Operations; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading operations management firm in Kuala Lumpur is seeking an Administrative Officer to manage general office administration, support onboarding, handle financial administration, and organize company events. Candidates should have a diploma or degree in Business Administration and at least 1 year of relevant experience. Proficiency in Microsoft 365 and organizational skills are essential. This role offers healthcare benefits and opportunities for career growth.

Benefits

Healthcare coverage (medical, dental, optical)

Gym benefits

Flexibility in dress code

Young and vibrant work culture

Qualifications

• At least 1 year of relevant administrative experience preferred.
• Excellent organizational, coordination, and time management skills.
• High integrity, reliability, and attention to detail.

Responsibilities

• Oversee general administrative matters and facilities upkeep.
• Support onboarding and offboarding processes.
• Handle and process office expenses and reimbursements.

Skills

Organizational skills

Attention to detail

Time management

Proficient in Microsoft 365

Proficient in Mandarin

Education

Diploma or Bachelor's degree in Business Administration or related field

Tools

Jira

Job description

About The Company

At BID Operations, we are passionate about supporting our clients in their journey towards success. Our mission is to empower you to thrive by handling the essential yet time-consuming aspects of your business operations, allowing you to concentrate on strategic growth and innovation.

About The Role

The role is responsible for managing general office administration, including facility maintenance, utilities, supplies, and vendor coordination. It supports onboarding and offboarding processes, daily operational tasks, and financial administration such as expense processing and recordkeeping. The position also assists in organizing company events, managing office purchases, tracking insurance renewals, and preparing regular administrative reports. Additionally, the role handles ad-hoc duties to ensure smooth and efficient office operations.

Responsibilities

• Oversee general administrative matters, including facilities upkeep, utilities, cleaning services, pantry supplies, and office stationery
• Assist in managing office access cards, keys, and coordination with building management or real estate agents
• Support onboarding and offboarding processes, including preparing staff documentation and equipment handling
• Support daily administrative operations to maintain an efficient and well-organized office environment.s
• Handle and process office expenses, reimbursements, and payments on time
• Maintain detailed and organized records of invoices, receipts, and related documents
• Assist in planning and organizing company events, celebrations, and team activities
• Purchase office supplies and gift cards while keeping proper records for reconciliation
• Keep track of company insurance policies and ensure timely renewal, providing reminders well in advance of expiry dates
• Prepare and submit monthly administrative reports to management or headquarters
• Perform any other ad-hoc administrative duties assigned

Requirements

• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• At least 1 year of relevant administrative experience preferred (fresh graduates are encouraged to apply)
• Good computer literacy, especially in Microsoft 365 and Jira is an added advantage
• Excellent organizational, coordination, and time management skills
• High integrity, reliability, and attention to detail
• Able to work independently and collaborate effectively in a team
• Proficiency in both English and Mandarin is a plus

Benefits

• Opportunities for enriching career growth, including exposure to regional contexts
• Healthcare coverage (medical, dental, optical), gym benefits
• Flexibility in smart casual dress code
• Young, vibrant and open work culture